Agenda 23 Mile Slough RSA
Summer Meeting 2012
August 22, 7-9 pm
4800 Eielson Farm Road
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
Old Business:
1. signage
2. commissioner vacancies
3. update safety project
4. AAA site
5. Providing maintenance on Swede
New Business
1. Election of officers. Chair, Sec, District Rep
2. Maintenance work completed this summer
3. Repairs/maintenance needing to be completed
4. Tax Cap
5. Project Submittals
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• Winter – Saturday, February 16, 3-5 at Moose Creek Center
Adjournment
Friday, August 10, 2012
Wednesday, August 8, 2012
Special meeting 5-30-12
Call to order at 7:10pm by Chairman, Stu Davies
Present: Commissioners: Ed Arobio, Stu Davies.
Residents Robyn Davies, Dwayne Hofschulte, Wayne Hunt, Ron Illingworth, Eric Lanser, Warren Smith, John Tobin
Special meeting to discuss the acceptance of the $500,000 safety grant.
• Stu reported winning bidder HC Contractor for $298,000, admin fees $100,000+ leaving around $87,000
• Stu spoke with Jerry Kreofsky today who reported they wrote change orders into the bid and would like to meet with Stu next week to drive road with Dave Halverson and Jerry and discuss options for other locations to make safety repairs.
• Motion by Ed to approve project as designed with understanding that change orders could be utilized to spend remaining $80,000+. Second by Stu
o Consensus of residents present to accept bid
o Vote on motion Stu – Yes Ed- Yes
• Discussion on other locations needing repairs
o #1 mile 7.2-7.7
o #2 depressions at around 1.1 mile
• Reminder for Stu to ask contractor about traffic control
Other announcements
• Stu reminded everyone we need 2 new commissioners. Stu will ask at next ARSAC meeting if possible to change rules so that residents paying taxes but not living out here can serve on commission
• Discussion on repaving of highway and possibility EFR may be closed at Bathing Beauty. Need to remind contractor to give residents notice so they can plan that in their daily commute
• AAA site gravel removal to begin soon
Meeting adjourned at 8pm.
Present: Commissioners: Ed Arobio, Stu Davies.
Residents Robyn Davies, Dwayne Hofschulte, Wayne Hunt, Ron Illingworth, Eric Lanser, Warren Smith, John Tobin
Special meeting to discuss the acceptance of the $500,000 safety grant.
• Stu reported winning bidder HC Contractor for $298,000, admin fees $100,000+ leaving around $87,000
• Stu spoke with Jerry Kreofsky today who reported they wrote change orders into the bid and would like to meet with Stu next week to drive road with Dave Halverson and Jerry and discuss options for other locations to make safety repairs.
• Motion by Ed to approve project as designed with understanding that change orders could be utilized to spend remaining $80,000+. Second by Stu
o Consensus of residents present to accept bid
o Vote on motion Stu – Yes Ed- Yes
• Discussion on other locations needing repairs
o #1 mile 7.2-7.7
o #2 depressions at around 1.1 mile
• Reminder for Stu to ask contractor about traffic control
Other announcements
• Stu reminded everyone we need 2 new commissioners. Stu will ask at next ARSAC meeting if possible to change rules so that residents paying taxes but not living out here can serve on commission
• Discussion on repaving of highway and possibility EFR may be closed at Bathing Beauty. Need to remind contractor to give residents notice so they can plan that in their daily commute
• AAA site gravel removal to begin soon
Meeting adjourned at 8pm.
Tuesday, February 28, 2012
Budget FY 12/13
$7,000 Routine summer maintenance
$10,000 Misc repairs and upgrades
$12,000 Snowplowing
$100 Mailing supplies
$9,930 Direct cost to borough
$39,030 Total
$10,000 Misc repairs and upgrades
$12,000 Snowplowing
$100 Mailing supplies
$9,930 Direct cost to borough
$39,030 Total
minutes 2-25-12
Call to order at 5pm by Chairman, Stu Davies at Moose Creek Community Center
Present: Commissioners: Ed Arobio, Stu Davies. Residents: Robyn Davies, Shannon Epps, Paul Finch, Mike Ganley, Walt Guzy, Marji Illingworth, Jack & Sue Johnson, Josh Jordan, Paul Paden, Warren Smith, John Tobin
Agenda approved without additions or changes
Minutes from last meeting handed out and reviewed. Motion by Ed to approve without any changes, 2nd by Stu Ed Arobio - yes Stu Davies - yes
Financial report – money spent to date reviewed. Need to add snowplow done on Friday, $580 + what cost to do OVT and Sebaugh. Repair on 9/28 should have been 6-7 mile, Suggestion to add remaining monies for repair at 7.2-7.9 mile = $4,860.
Old Business
1. Signs – As soon as possible Stu will take down 35 MPH yellow sign at beginning of road between slough and bathing beauty parking. Need to replace all yellow signs with white signs. Need to request 4 enforceable 35MPH signs for 6-7.9 mile. At 3 mile order 2 s-curve signs and 2 children playing signs at 7 mile, slow moving vehicle to replace farm tractor sign that went missing during the winter. Discussion of speeding on straight stretch 5.5-8 mile. Stu will ask for speed counter from borough, Marji will check with Volunteers in Policing
2. Alternate Commissioner – Stu not able to get in contact with Irene. May need 2 additional commissioners. No volunteers
3. AAA site – Paul spoke with Bryce Inc, they reported still have 10-15,000 yards of gravel to clean. Residents reported truck traffic was well organized and no problems.
New Business
1. Open House – discussion on safety grant presentation by borough from 4-5. Potential problem with truck traffic between AAA cleanup and road improvements. Stu will remind both groups they need to be communicating. Discussion on modification of priorities because some of road work may be affected by AAA cleanup traffic. Mr. Kreofsky thought any remaining money would be returned to our RSA account. If so it would be better to wait until truck traffic completed and the Corps of Engineers has a chance to repair the damage they did to the road. RSA could then make additional improvements summer 2013. Stu will check with borough to determine what will happen with any remaining money from grant if contract does not exceed $500,000 limit. Remind borough to include in the contract the availability of local gravel. Amended priority list, #1 Turnouts at Cowpie, OVT, Mile 6.8 as presented at open house, #2 Improve line of sight and width of road from Sebaugh to culvert near Sawmill Trail. Make sure, if possible gravel be added to south side of road to minimize impact on Ganley property on north side of road. #3 Bus turnaround at mile 8.6 instead of mile 7.8 as presented at open house. #4 brush clearing of all corners. Motion by Ed to approve priority list, seconded by Stu. Ed Arobio - yes Stu Davies – yes
2. Maintenance completed last summer – Dips at mile 2 filled with asphalt, mowing last half of EFR, 4-8.6 mile, RAP repair at mile 7, filling of potholes mile 6-7.
3. Repairs/Maintenance needing to be done. Need to evaluate RAP repair at mile 7.2 after breakup to determine what can be done to improve surface. May need to add fill to dips developing first 2 miles.
4. FY2013 budget – Concern may need more for snowplowing, can transfer money from misc repairs if needed. Ed moved to approve budget as submitted, second by Stu. Ed Arobio - yes Stu Davies – yes
5. Short and long term planning - Added fix RAP at 7.2-7.9 mile to short term. Fix should be able to be completed with remaining money in budget. Consensus that #1 priority for long term goal needs to be to upgrade Swede and Skila to allow residents access to their property and a route for the school bus to travel as they will not go through “no mans land”. Stu will contact borough to see if we are able to spend money on fixing up Swede and Skila. Robyn will contact borough about revolving loan fund and estimated cost to improve those roads to the minimum standard required to enable RSA to spend money on these roads.
6. Maintenance contract renewal. Comment that it is difficult to vote on maintenance contract which will be changing. Consensus that RSA satisfied with performance but concerned with rising costs. Ed moved to approve maintenance contract renewal. Stu second. Ed Arobio - yes Stu Davies – yes
Public Comments
· Resident complained about intersection of EFR and Richardson slick. Discussion on if adding gravel to intersection is the responsibility of state. Robyn will research and email what she finds
Commissioner Comments - none
Next Meeting – Wednesday, Aug 22, 7-9. Davies garage
Meeting adjourned at 6:40pm
Present: Commissioners: Ed Arobio, Stu Davies. Residents: Robyn Davies, Shannon Epps, Paul Finch, Mike Ganley, Walt Guzy, Marji Illingworth, Jack & Sue Johnson, Josh Jordan, Paul Paden, Warren Smith, John Tobin
Agenda approved without additions or changes
Minutes from last meeting handed out and reviewed. Motion by Ed to approve without any changes, 2nd by Stu Ed Arobio - yes Stu Davies - yes
Financial report – money spent to date reviewed. Need to add snowplow done on Friday, $580 + what cost to do OVT and Sebaugh. Repair on 9/28 should have been 6-7 mile, Suggestion to add remaining monies for repair at 7.2-7.9 mile = $4,860.
Old Business
1. Signs – As soon as possible Stu will take down 35 MPH yellow sign at beginning of road between slough and bathing beauty parking. Need to replace all yellow signs with white signs. Need to request 4 enforceable 35MPH signs for 6-7.9 mile. At 3 mile order 2 s-curve signs and 2 children playing signs at 7 mile, slow moving vehicle to replace farm tractor sign that went missing during the winter. Discussion of speeding on straight stretch 5.5-8 mile. Stu will ask for speed counter from borough, Marji will check with Volunteers in Policing
2. Alternate Commissioner – Stu not able to get in contact with Irene. May need 2 additional commissioners. No volunteers
3. AAA site – Paul spoke with Bryce Inc, they reported still have 10-15,000 yards of gravel to clean. Residents reported truck traffic was well organized and no problems.
New Business
1. Open House – discussion on safety grant presentation by borough from 4-5. Potential problem with truck traffic between AAA cleanup and road improvements. Stu will remind both groups they need to be communicating. Discussion on modification of priorities because some of road work may be affected by AAA cleanup traffic. Mr. Kreofsky thought any remaining money would be returned to our RSA account. If so it would be better to wait until truck traffic completed and the Corps of Engineers has a chance to repair the damage they did to the road. RSA could then make additional improvements summer 2013. Stu will check with borough to determine what will happen with any remaining money from grant if contract does not exceed $500,000 limit. Remind borough to include in the contract the availability of local gravel. Amended priority list, #1 Turnouts at Cowpie, OVT, Mile 6.8 as presented at open house, #2 Improve line of sight and width of road from Sebaugh to culvert near Sawmill Trail. Make sure, if possible gravel be added to south side of road to minimize impact on Ganley property on north side of road. #3 Bus turnaround at mile 8.6 instead of mile 7.8 as presented at open house. #4 brush clearing of all corners. Motion by Ed to approve priority list, seconded by Stu. Ed Arobio - yes Stu Davies – yes
2. Maintenance completed last summer – Dips at mile 2 filled with asphalt, mowing last half of EFR, 4-8.6 mile, RAP repair at mile 7, filling of potholes mile 6-7.
3. Repairs/Maintenance needing to be done. Need to evaluate RAP repair at mile 7.2 after breakup to determine what can be done to improve surface. May need to add fill to dips developing first 2 miles.
4. FY2013 budget – Concern may need more for snowplowing, can transfer money from misc repairs if needed. Ed moved to approve budget as submitted, second by Stu. Ed Arobio - yes Stu Davies – yes
5. Short and long term planning - Added fix RAP at 7.2-7.9 mile to short term. Fix should be able to be completed with remaining money in budget. Consensus that #1 priority for long term goal needs to be to upgrade Swede and Skila to allow residents access to their property and a route for the school bus to travel as they will not go through “no mans land”. Stu will contact borough to see if we are able to spend money on fixing up Swede and Skila. Robyn will contact borough about revolving loan fund and estimated cost to improve those roads to the minimum standard required to enable RSA to spend money on these roads.
6. Maintenance contract renewal. Comment that it is difficult to vote on maintenance contract which will be changing. Consensus that RSA satisfied with performance but concerned with rising costs. Ed moved to approve maintenance contract renewal. Stu second. Ed Arobio - yes Stu Davies – yes
Public Comments
· Resident complained about intersection of EFR and Richardson slick. Discussion on if adding gravel to intersection is the responsibility of state. Robyn will research and email what she finds
Commissioner Comments - none
Next Meeting – Wednesday, Aug 22, 7-9. Davies garage
Meeting adjourned at 6:40pm
Thursday, February 9, 2012
Budget FY2011/12
Routine summer maintenance$7,000.00
~~7/11 mowing ($2,970.00)
~~9/8 blade end and OVT ($910.00)
Misc repairs and upgrades$10,000.00
~~9/28 repair 6-8 mile ($3,789.10)
Snowplowing $12,000.00 $4,461.75
~~11/14 truck plow EFR ($580.00)
~~12/8 sanding ($185.00)
~~12/16 hard pack removal ($3,139.00)
~~12/27 truck plow ($725.00)
~~1/9 truck plow Sebaugh($300.00)
~~1/11 truck plow Valdez Trail($225.00)
~~1/12 grader ($2,384.25)
Mailing supplies $100.00
Direct cost to borough $7,400.00
~~($7,400.00)
Total remaining $13,892.65
~~7/11 mowing ($2,970.00)
~~9/8 blade end and OVT ($910.00)
Misc repairs and upgrades$10,000.00
~~9/28 repair 6-8 mile ($3,789.10)
Snowplowing $12,000.00 $4,461.75
~~11/14 truck plow EFR ($580.00)
~~12/8 sanding ($185.00)
~~12/16 hard pack removal ($3,139.00)
~~12/27 truck plow ($725.00)
~~1/9 truck plow Sebaugh($300.00)
~~1/11 truck plow Valdez Trail($225.00)
~~1/12 grader ($2,384.25)
Mailing supplies $100.00
Direct cost to borough $7,400.00
~~($7,400.00)
Total remaining $13,892.65
agenda 2-25-11
Agenda 23 Mile Slough RSA
1st Quarter Meeting 2012
February 25, 5-7pm
Moose Creek Community Center
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
Old Business:
1. signage
2. Alternate commissioner
3. AAA site
New Business
1. Open House
2. Maintenance work completed last summer
3. Repairs/maintenance needing to be completed
4. FY 2013 budget discussion & vote to approve
5. Short-term and Long-term planning
6. Vote to approve maintenance contract renewal
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• 3rd quarter – Wednesday, Aug 22, 7-9 Davies garage
Adjournment
1st Quarter Meeting 2012
February 25, 5-7pm
Moose Creek Community Center
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
Old Business:
1. signage
2. Alternate commissioner
3. AAA site
New Business
1. Open House
2. Maintenance work completed last summer
3. Repairs/maintenance needing to be completed
4. FY 2013 budget discussion & vote to approve
5. Short-term and Long-term planning
6. Vote to approve maintenance contract renewal
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• 3rd quarter – Wednesday, Aug 22, 7-9 Davies garage
Adjournment
Wednesday, February 1, 2012
1st quarter RSA meeting
Mid-Winter Greetings Everyone
We have scheduled Saturday, February 25, 2012, for the next meeting of our road service area and a District 1 meeting. We reserved the Moose Creek Community Center for this date. For new road users, the community center is located at the Moose Creek Transfer Site in the same building where you vote.
The District 1 meeting is scheduled to begin at 3:00 PM and will end at 4:00 PM. The District meeting includes all the service areas of our district. We will discuss mutual issues such as ARSAC(Assembly Road Service Area Committee) highlights, contractor information, recent Rural Services and Borough Assembly actions, funding, and receive input from RSA's that needs to be forwarded to the monthly ARSAC meeting. Everyone is invited to attend this meeting but the focus is for commissioners and their representatives. I am looking for agenda items for this meeting.
At 4:00 PM the borough Public Works Department will present the first public open house of our 2012 road improvement project. Jerry Kreofsky, Borough Engineer, will have pictures of the initial design of this project including projected costs. He will be available to answer questions and receive our input regarding the design. As you know, the project focuses on three main areas of improvement: equipment pull-outs, straightening the s-curve at Sebaugh/Sawmill Trail, and installing a school bus turn-around at the end of the service area. The commissioners encourage everyone to attend this presentation.
At 5:00 PM we will begin our road service meeting. Agenda items will include votes on the annual budget and retention of our contractor. We will also discuss the current budget/maintenance activities, weight restrictions, immediate maintenance needs, AAA site clean-up/hauling, road repairs from this activity, signage and other road issues. Please provide other agenda items to us at your earliest convenience that are appropriate to the repair and maintenance of 23 Mile Slough RSA. While the agenda may be lengthy, we hope to end by 7:00 PM. We look forward to seeing all of you.
Sincerely
Your Commissioners - Stu Davies, Ed Arobio, Irene Coben
We have scheduled Saturday, February 25, 2012, for the next meeting of our road service area and a District 1 meeting. We reserved the Moose Creek Community Center for this date. For new road users, the community center is located at the Moose Creek Transfer Site in the same building where you vote.
The District 1 meeting is scheduled to begin at 3:00 PM and will end at 4:00 PM. The District meeting includes all the service areas of our district. We will discuss mutual issues such as ARSAC(Assembly Road Service Area Committee) highlights, contractor information, recent Rural Services and Borough Assembly actions, funding, and receive input from RSA's that needs to be forwarded to the monthly ARSAC meeting. Everyone is invited to attend this meeting but the focus is for commissioners and their representatives. I am looking for agenda items for this meeting.
At 4:00 PM the borough Public Works Department will present the first public open house of our 2012 road improvement project. Jerry Kreofsky, Borough Engineer, will have pictures of the initial design of this project including projected costs. He will be available to answer questions and receive our input regarding the design. As you know, the project focuses on three main areas of improvement: equipment pull-outs, straightening the s-curve at Sebaugh/Sawmill Trail, and installing a school bus turn-around at the end of the service area. The commissioners encourage everyone to attend this presentation.
At 5:00 PM we will begin our road service meeting. Agenda items will include votes on the annual budget and retention of our contractor. We will also discuss the current budget/maintenance activities, weight restrictions, immediate maintenance needs, AAA site clean-up/hauling, road repairs from this activity, signage and other road issues. Please provide other agenda items to us at your earliest convenience that are appropriate to the repair and maintenance of 23 Mile Slough RSA. While the agenda may be lengthy, we hope to end by 7:00 PM. We look forward to seeing all of you.
Sincerely
Your Commissioners - Stu Davies, Ed Arobio, Irene Coben
update on $500,000 Safety Grant
Email sent out on 9/27/11
Hello Neighbors, Thank you for coming to the meeting last week to discuss the upcoming $500,000 safety project. Some great ideas were presented. Ed, Irene and myself drove the road with the borough engineers working on the project. They agreed to all our suggestions including holding the open house at Moose Creek Community Center and itemizing the cost of each request. The open house will be sometime mid winter.
Below are the notes from that meeting. Stu
Notes from RSA meeting on September 20, 2011 to discuss safety project
Attending: Stu Davies, Irene Coben, Mike Ganley, Dan Rees, Warren Smith, Chris Illingworth, Duane Hofschulte, Robyn Davies
Request itemize all estimates so we can prioritize at open house
Request open house held at Moose Creek Community Center
Bus turnaround – at end of RSA
Turnouts - 100 feet long, 20 feet wide, gravel recommendation
· Expand Cowpie – last priority
· Expand intersection with OVT
· Expand intersection with Sebaugh
· Tobin driveway
Fix corners at Sebaugh to Sawmill to culverts
· Clear inside corners to 50 feet from centerline
· Widen road in narrow/steep spots 8 feet
Add asphalt to areas where side is sloughing off – start at beginning of road
Fix dips at corner at 2 mile – fill with asphalt
Corner at end of EFR- start of OVT, bank properly & add D-1 (gravel recommendation)
Inside of all corners – clear to 50 feet
Can we use gravel from the farm road?
Hello Neighbors, Thank you for coming to the meeting last week to discuss the upcoming $500,000 safety project. Some great ideas were presented. Ed, Irene and myself drove the road with the borough engineers working on the project. They agreed to all our suggestions including holding the open house at Moose Creek Community Center and itemizing the cost of each request. The open house will be sometime mid winter.
Below are the notes from that meeting. Stu
Notes from RSA meeting on September 20, 2011 to discuss safety project
Attending: Stu Davies, Irene Coben, Mike Ganley, Dan Rees, Warren Smith, Chris Illingworth, Duane Hofschulte, Robyn Davies
Request itemize all estimates so we can prioritize at open house
Request open house held at Moose Creek Community Center
Bus turnaround – at end of RSA
Turnouts - 100 feet long, 20 feet wide, gravel recommendation
· Expand Cowpie – last priority
· Expand intersection with OVT
· Expand intersection with Sebaugh
· Tobin driveway
Fix corners at Sebaugh to Sawmill to culverts
· Clear inside corners to 50 feet from centerline
· Widen road in narrow/steep spots 8 feet
Add asphalt to areas where side is sloughing off – start at beginning of road
Fix dips at corner at 2 mile – fill with asphalt
Corner at end of EFR- start of OVT, bank properly & add D-1 (gravel recommendation)
Inside of all corners – clear to 50 feet
Can we use gravel from the farm road?
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