Minutes 9-26-19

FAIRBANKS NORTH STAR BOROUGH Twenty Three Mile Slough
MINUTES – September 26, 2019
A regular meeting of the Fairbanks North Star Borough, Twenty Three Mile Slough RSA,
was held at Arctic Harvest, 4753 Eielson Farm Road. The meeting was called to order at
7:00 p.m. by Stu Davies, Chair.
A. ROLL CALL
MEMBERS PRESENT: Stu Davies, John Tobin, Matt Williams
MEMBERS ABSENT (note if excused): none
OTHERS PRESENT: Tim Brown, Robyn Davies, Julie Doll, Joshua Frady, Gerald
Harrison, Dwayne Hofschulte, Glenn and Lori Hollett, Ron Illingworth, Josh Jordan,
Laurie Kester, Clint and Adrian Miller, Karl Monetti, Kathryn Ramsey, Dan and Missy
Rees, Warren Smith
B. MESSAGES
Citizen’s Comments
• Karl Monetti is collecting names of neighbors interested in learning more
about purchasing solar panels. The more panels ordered the cheaper the
installation will be. If purchased by February there is a 30% tax rebate. Tax
rebate available after that but decreases by 5% each year. Studies show the
panels will pay for themselves within 7 years. If interested in learning more
contact Karl at 322-0242
• Karl complained about trash on road. Residents at the meeting thanked him
and his wife for all they have done to keep the road clean of trash. Consensus
that it would be nice to figure out who is throwing trash out their window and
if anyone sees that they should send the car info to Commissioners. Consider
putting up no littering signs
Disclosure & Statement of Conflict of Interest - none
C. APPROVAL OF AGENDA
Motion to approve the agenda made by John and seconded by Matt. Carried without
objection or roll call vote.
D. MINUTES
Minutes from 2-21-19 – Matt moved to approve without any changes. Second by
John. Yes vote by Stu, John, Matt
E. UNFINISHED BUSINESS
1. Commissioner position open – Stu reminded residents that alternate position
is open and any land owner encouraged to apply with the borough
2. Acceleration/Deceleration lane on Richardson- Stu and Robyn attended
Salcha-Badger Road area planning meeting and brought up issue. Ron spoke
with Representative Talerico and he said he would look into issue further.
Ron will keep in contact with his office. Residents encouraged to keep
reminding those “in charge” of this issue.
3. Boundary change of Happy Trails Subdivision – Stu thanked Julie for all her
help with gathering signatures and promoting the change. Petition will go
before assembly on Oct 10, Stu will go to that meeting and hopefully a
representative from Happy Trails. If assembly vote is positive it will be sent
out for vote in November. Addition of these subdivisions would add $4,800
to our RSA. Initial income would be needed to clear right of way, widen road
and add gravel.
4. Maintenance Contract – 3 bidders, Rolling Stones won, they did decrease
some of their item costs.
F. NEW BUSINESS
1. Road Maintenance – List of needed maintenance includes mowing main road
every other year and side roads as needed. Need to increase routine summer
maintenance. Smoothing out dips at 1.2 mile possibly by adding gravel with
chip seal on top. Wrap entrances to Polar Fox. Widen road and fix corners at
3 mile curves. Next summer fill potholes and bad sides especially on corners.
Add gravel to Skila and Prince. Josh Jordan will coordinate that with Rolling
Stone.
2. Financial update/transfer of funds. No transfer needed. Discussion of budget
information on agenda.
3. Tax Cap Election – Matt moved to keep tax cap at current level. Second by
John. Yes vote by Stu, John and Matt
4. Election of officers. Matt made motion to keep Stu as Chairman and John as
Secretary. Second by John. Yes vote by Stu, John and Matt.
5. Project Request Submittal – John made motion to submit same projects as last
year. Second by Matt. Yes vote by Stu, John and Matt
1
Safety upgrade to Eielson Farm Road and OVT#3. Replace existing RAP with chip seal,
upgrade surface on OVT #3, clear the right of way on curves and widen road if necessary.
Project not to exceed $500,000.
2 Acceleration & Deceleration lane on Richardson highway
3 upgrade Swede, Skila and Prince to the minimum required standard to allow access by
emergency vehicles and school bus
4 Chip seal remaining main road of EFR & OVT #3
5 Upgrade all other roads in RSA to Title 17 standards
G. EXCUSE FUTURE ABSENCES – no anticipated absences
H. COMMISSIONER’S COMMENTS/COMMUNICATIONS
New subdivision on Old Valdez 1 – 20 below subdivision
I. ADJOURNMENT
There being no further business, the meeting was adjourned at 8:18 p.m.

Agenda 9-26-19

FAIRBANKS NORTH STAR BOROUGH 23 Mile Slough COMMISSION MEETING

4753 Eielson Farm Road, Arctic Harvest

AGENDA

7 pm, September 26, 2019

A.    ROLL CALL

B.    MESSAGES

1.     Citizen’s Comments – limited to three (3) minutes

a.     Agenda items

b.     Items other than those appearing on the agenda

2.     Disclosure & Statement of Conflict of Interest

C.    APPROVAL OF AGENDA

D.    APPROVAL OF MINUTES

1.     Minutes from  2-21-19 

E.    UNFINISHED BUSINESS

1.     Commissioner position open

2.     Acceleration/deceleration on Richardson

3.     Boundary Change of Happy Trails subdivision

4.     Maintenance Contract

F.     NEW BUSINESS

1.     Road Maintenance

2.     Financial update/ Transfer of funds

3.     Tax Cap election

4.     Election of officers

5.     Project Request submitted

G.    EXCUSE FUTURE ABSENCES

H.    COMMISSIONER’S COMMENTS/COMMUNICATIONS

ADJOURNMENT

Financial comparison
19/20					YTD	FY18/19	FY17/18	FY16/17	FY15/16	FY14/15
$36,600	Budgeted Maint					$33,600	$33,600	$32,100	$32,100	$29,100
$10,000	Routine summer maintenance				$6,708	$6,488	$6,771	$8,213	$15,693	$7,156
$10,000	Misc repairs and upgrades				$4,322	$5,581	$6,414	$9,455	$2,504	$11,907
$15,000	Snowplowing					$8,837	$19,838	$18,575	$8,010	$15,009
$100	Mailing					$36	$35	$34		$66
$1,500	gravel to skila and prince					$1,496	$1,623
$36,600	Total					$22,438	$34,681	$36,278	$26,207	$34,137
$10,110	cost to borough				$10,110	$8,710	$11,950	$10,690	$12,530	$14,390
$46,710	Total spent					$31,148	$46,631	$46,968	$38,737	$48,527
$52,198	Savings				$81,321	$58,791	$66,131	$102,015	$111,277	$105,502
	Taxable assessment				$20,620,135	$17,842,545	$17,215,699	$16,713,805	$15,083,019	$13,711,828
	Tax Cap				$58,578	$53,799	$51,142	$48,136	$45,000	$53,465
	Mill Rate				3.56	3.015	2.971	2.88	2.98	3.899
	unusual expenses						heavy snowfall	heavy snowfall	$11,213  mowing	$9859 spent upgrade end
	money spent from savings						$13,970 spent on bridge OVT#2		$7,438 OVT fix  & $4,940 gravel to Skila  $47,831.60 chip seal  $4,600 crack repair

Contractor Maintenance costs
		2019	2017	2016	2015	2014	2013
SNOW REMOVAL w/ grader <80"	Mile	$250	$308	$307	$305	$300	$291
plow with truck	Mile	$185	$156	$105	$105	$103	$100
hardpack removal	Mile	$500	$595	$592	$589	$580	$562
SNOW REMOVAL  W/ GRADER >80"	Mile	$380	$378	$377	$375	$369	$358
sanding	ton	$350	$302	$95	$95
blade	Mile	$335	$487	$484	$482	$474	$460
blade & compact	Mile	$750
blade with serrated blade	mile	$335	$374	$372	$370
MACHINE CLEARING	Hour	$225	$186	$178	$177	$174	$169
Hand clearing	Hour	$95	$92	$91	$91	$90	$87
laboror	hour	$95