Twenty Three Mile Slough RSA meeting on August 21, 2013
Call to order at 7:05 pm by Chairman, Stu Davies, at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies, Dean Lawson, John Tobin Residents: Ed Arobio, Bill Blockcolsky, Gail Chagnon, Robyn Davies, Frank Duncklee, Marji & Ron Illingworth, Paul Paden, Dan Rees, Warren Smith
Agenda - John moved to approve agenda with addition of signage to old business and Improvements on Skila to new business, 2nd by Dean
Stu Davies - yes Dean Lawson – yes John Tobin - yes
Minutes from last meeting. Motion by John to approve without any changes, 2nd by Dean
Stu Davies - yes Dean Lawson – yes John Tobin - yes
Financial report – $100,000 +/- in savings, turned back $5,592.68 to savings from last years budget. Had potholes filled and handclearing this budget cycle but have not yet seen bill.
Old Business
1. Commissioner Vacancy – Welcome to new commissioner Dean Lawson. Thank you to Ed Arobio for serving as a commissioner for many years. Still have alternate vacancy.
2. AAA site – Stu reported chip seal done at the discretion of the Corps without consultation of RSA. Work is complete
3. Signage – Reported that signs are falling down by Illingworth house. Bill Blockcolsky volunteered to set them up and make sure they are in the ground. Frank Duncklee volunteered to contact Ann Worhatch and find out the status of the signs Stu ordered. Need to add 7 mile marker sign.
New Business
1. Election of officers – Dean nominated Stu as Chair and District Rep and John as Secretary. Stu seconded nominations.
Stu Davies - yes Dean Lawson – yes John Tobin - yes
2. Maintenance work completed this summer – brush clearing from Sawmill to end of RSA on main road. Hand clearing also done. One truck of pothole/edge repairs on EFR.
3. Repairs/Maintenance needing to be completed this summer- Stu will evaluate need to clear right of way on Old Valdez Trail #1. Will clear Seabaugh. Will grade gravel roads in RSA.
4. Commercial vehicle traffic – Stu reported ARSAC information on how to collect additional funds to protect road from heavy commercial traffic, ie septage trucks. Borough lawyer reported on 4 options 1)ordinance for local roads 2)permit 3)increase taxes 4)enter into road use agreement. Consensus road use agreement is the easiest solution. Discussion on need to come up with clear reasons and criteria. Stu will develop draft to vote on at winter meeting.
5. Project request submittals- After discussion and consensus of residents present John moved to submit the number one priority as safety upgrade to Eielson Farm Road and OVT#3. Replace existing RAP with chip seal, upgrade surface on OVT #3, clear the right of way on curves and widen road if necessary. Project not to exceed $500,000. 2nd by Dean.
2. Stu Davies - yes Dean Lawson – yes John Tobin - yes
Further discussion resulted in John making the motion to submit the following projects in order of priority, 2nd by Dean
2 upgrade Swede, Skila and Prince to the minimum required standard to allow access by emergency vehicles and school bus
3 Chip seal remaining main road of EFR & OVT #3
4 upgrade all roads in RSA not currently in compliance with Title 17 standard, includes Old Valdez Trail 1&2, Sawmill, Cowpie, Sebaugh
5 Acceleration & Deceleration lane on Richardson highway to NP
Stu Davies - yes Dean Lawson – yes John Tobin - yes
1. Tax Cap – After discussion and review of money spent for last 4 years consensus reached and John moved to leave the tax cap at the level it currently is. 2nd by Dean.
Stu Davies - yes Dean Lawson – yes John Tobin - yes
2. Improvements on Swede, Skila and Prince- Frank suggested add gravel to bad areas of these 3 roads in March when ground is frozen. Discussion on need to upgrade Skila and Swede to make it easier for residents to access their parcels and start process of bringing roads up to standard which will allow school bus to travel down this road. This year up to mile 3 of RSA is in the Salcha elem school district. Motion by Stu to spend $10,000 to improve surface of Skila and Swede. 2nd by John.
Stu Davies - yes Dean Lawson – yes John Tobin - yes
Public Comments- discussion on 35MPH enforcement on EFR. Majority of residents present want road to remain 35 MPH. Reminder by past commissioner Ron Illingworth that an area wide vote was done and approved to decrease MPH to 35.
Commissioner Comments - none
Next Meeting – Saturday, February 15th, 5-7 at 4800 Eielson Farm Road.
Meeting adjourned at 9:19
Saturday, September 7, 2013
Final 2012/13 Budget
Operating Budget FY 2012/13
Routine summer maintenance $7,000.00
~ 8/10 brush clearing -$2,145.00)
~ 10/10 Grade gravel -($2,241.00)
~ 6/29 clearing -($3,465.00)
Misc repairs and upgrades $10,000.00
Snowplowing $12,000.00
~ 10/30 truck plow -($842.80)
~ 12/13 ttruck plow -($1,274.00)
~ 12/11 truck plow -($1,274.00)
~ 1/22 grader -($2,451.00)
~ 1/26 truck plow -($1,274.00)
~ 1/23 truck side roads -($278.32)
~ 2/19 grader -($2,823.40)
~ 3/29 grader -($3,420.00)
~ 2/22 truck plow -($842.80)
~ 4/8 truck plow -($1,176.00)
Mailing supplies $100.00
Direct cost to borough $9,930.00
~ -($9,930.00)
Balance $5,592.68
Routine summer maintenance $7,000.00
~ 8/10 brush clearing -$2,145.00)
~ 10/10 Grade gravel -($2,241.00)
~ 6/29 clearing -($3,465.00)
Misc repairs and upgrades $10,000.00
Snowplowing $12,000.00
~ 10/30 truck plow -($842.80)
~ 12/13 ttruck plow -($1,274.00)
~ 12/11 truck plow -($1,274.00)
~ 1/22 grader -($2,451.00)
~ 1/26 truck plow -($1,274.00)
~ 1/23 truck side roads -($278.32)
~ 2/19 grader -($2,823.40)
~ 3/29 grader -($3,420.00)
~ 2/22 truck plow -($842.80)
~ 4/8 truck plow -($1,176.00)
Mailing supplies $100.00
Direct cost to borough $9,930.00
~ -($9,930.00)
Balance $5,592.68
Tuesday, February 19, 2013
minutes meeting 2-16-13
Twenty Three Mile Slough RSA meeting on February 16, 2013
Call to order at 5:02pm by Chairman, Stu Davies at Moose Creek Community Center
Present: Commissioners: Ed Arobio, Stu Davies. John Tobin Residents: Robyn Davies, Shannon Epps, Mike Ganley, Dwayne Hofschlte, Charles Knight, Eric Lanser, Dan Rees, Warren Smith
Agenda - John moved to approve agenda without additions or changes. 2nd by Ed
Ed Arobio - yes Stu Davies – yes John Tobin - yes
Minutes from last meeting handed out and reviewed. Motion by Ed to approve without any changes, 2nd by John
Ed Arobio - yes Stu Davies – yes John Tobin - yes
Financial report – money spent to date reviewed. John moved to approve. 2nd by Ed. Consensus balance should be enough to snowplow, fill potholes and cracks in the spring.
Ed Arobio - yes Stu Davies – yes John Tobin - yes
Old Business
1. Commissioner Vacancy – Welcome to new commissioner John Tobin. Eric Lanser is willing to serve as alternate
2. Update of safety product – Project completed. Total money spent approximately $459,000. We will be getting a percentage of our contribution of $50,000 back. Stu will monitor.
3. AAA site – Stu reported additional edge work will be done next summer
New Business
1. Maintenance work completed last summer – brush clearing
2. Repairs/Maintenance needing to be completed this summer- fill dips at 5 mile and 1.5 mile, fill misc potholes and cracks, brushing as needed. Need to look at clearing right of way on Old Valdez Trail #1
3. FY2014 budget –John moved to approve budget as submitted, second by Ed. Discussion on formula for figuring direct cost and why it will go up next year. Currently 32% of the money we spent last year went to the borough to cover the rural service budget. Stu will bring up this cost at ARSAC meeting
Ed Arobio - yes Stu Davies – yes John Tobin - yes
4. Short and long term planning – Stu will check if our requested signs are now in office. Removed RSA spending money on Swede at this time. Will be eligible for another project next year and will use long term goals to vote on what to submit
5. Maintenance contract renewal. Ed moved to approve maintenance contract renewal. Stu second. Discussion on increasing costs and lack of competition. Consensus of residents present that Contractor does good job,
Ed Arobio - yes Stu Davies – yes John Tobin - yes
Public Comments- none
Commissioner Comments - none
Next Meeting – Wednesday, Aug 21, 7-9. Davies garage
Meeting adjourned at 6:20pm
Call to order at 5:02pm by Chairman, Stu Davies at Moose Creek Community Center
Present: Commissioners: Ed Arobio, Stu Davies. John Tobin Residents: Robyn Davies, Shannon Epps, Mike Ganley, Dwayne Hofschlte, Charles Knight, Eric Lanser, Dan Rees, Warren Smith
Agenda - John moved to approve agenda without additions or changes. 2nd by Ed
Ed Arobio - yes Stu Davies – yes John Tobin - yes
Minutes from last meeting handed out and reviewed. Motion by Ed to approve without any changes, 2nd by John
Ed Arobio - yes Stu Davies – yes John Tobin - yes
Financial report – money spent to date reviewed. John moved to approve. 2nd by Ed. Consensus balance should be enough to snowplow, fill potholes and cracks in the spring.
Ed Arobio - yes Stu Davies – yes John Tobin - yes
Old Business
1. Commissioner Vacancy – Welcome to new commissioner John Tobin. Eric Lanser is willing to serve as alternate
2. Update of safety product – Project completed. Total money spent approximately $459,000. We will be getting a percentage of our contribution of $50,000 back. Stu will monitor.
3. AAA site – Stu reported additional edge work will be done next summer
New Business
1. Maintenance work completed last summer – brush clearing
2. Repairs/Maintenance needing to be completed this summer- fill dips at 5 mile and 1.5 mile, fill misc potholes and cracks, brushing as needed. Need to look at clearing right of way on Old Valdez Trail #1
3. FY2014 budget –John moved to approve budget as submitted, second by Ed. Discussion on formula for figuring direct cost and why it will go up next year. Currently 32% of the money we spent last year went to the borough to cover the rural service budget. Stu will bring up this cost at ARSAC meeting
Ed Arobio - yes Stu Davies – yes John Tobin - yes
4. Short and long term planning – Stu will check if our requested signs are now in office. Removed RSA spending money on Swede at this time. Will be eligible for another project next year and will use long term goals to vote on what to submit
5. Maintenance contract renewal. Ed moved to approve maintenance contract renewal. Stu second. Discussion on increasing costs and lack of competition. Consensus of residents present that Contractor does good job,
Ed Arobio - yes Stu Davies – yes John Tobin - yes
Public Comments- none
Commissioner Comments - none
Next Meeting – Wednesday, Aug 21, 7-9. Davies garage
Meeting adjourned at 6:20pm
Wednesday, February 6, 2013
proposed budget FY14
Proposed budget FY 13/14
$7,000 Routine summer maintenance
$10,000 Misc repairs and upgrades
$12,000 Snowplowing
$100 Mailing supplies
$13,320 Direct cost to borough
$42,420 Total
approximate money available as of 1/22/13 - $83,000
Money in EFR Repair/Improvements $16,560
Short term goals - summer 2013
~monitor road repair from AAA site gravel haul
~assess safety improvements done last summer
~apply for project money for additional safety improvements
~update signage
~gravel on Swede
~fix potholes and dip areas
Long term goals
Acceleration lane on Richardson
Cowpie, bring up to Title 17 standards
Pave 8.1 miles EFR
Resurface last mile of main road with RAP
Sawmill Trail, bring up to Title 17 standards
Sebaugh, bring up to Title 17 standards
Upgrade newly annexed Old Valdez Trail to Title 17 standards
Upgrade Swede, Skila & Prince to Title 17 standards
$7,000 Routine summer maintenance
$10,000 Misc repairs and upgrades
$12,000 Snowplowing
$100 Mailing supplies
$13,320 Direct cost to borough
$42,420 Total
approximate money available as of 1/22/13 - $83,000
Money in EFR Repair/Improvements $16,560
Short term goals - summer 2013
~monitor road repair from AAA site gravel haul
~assess safety improvements done last summer
~apply for project money for additional safety improvements
~update signage
~gravel on Swede
~fix potholes and dip areas
Long term goals
Acceleration lane on Richardson
Cowpie, bring up to Title 17 standards
Pave 8.1 miles EFR
Resurface last mile of main road with RAP
Sawmill Trail, bring up to Title 17 standards
Sebaugh, bring up to Title 17 standards
Upgrade newly annexed Old Valdez Trail to Title 17 standards
Upgrade Swede, Skila & Prince to Title 17 standards
Budget FY13
Operating Budget FY 2012/13
Routine summer maintenance $7,000.00 remaining = $2,614.00
~8/10 brush clearing ($2,145.00)
~10/10 Grade gravel ($2,241.00)
Misc repairs and upgrades $10,000.00 remaining = $10,000.00
Snowplowing $12,000.00 remaining = $4,605.88
~10/30 truck plow ($842.80)
~12/13 ttruck plow ($1,274.00)
~12/11 truck plow ($1,274.00)
~1/22 snow removal ($2,451.00)
~1/26 truck plow ($1,274.00)
~1/23 truck side roads ($278.32)
Mailing supplies $100.00 remaining = $100.00
Direct cost to borough $9,930.00 remaining= $0.00
(~$9,930.00)
Total monies available $17,319.88
Routine summer maintenance $7,000.00 remaining = $2,614.00
~8/10 brush clearing ($2,145.00)
~10/10 Grade gravel ($2,241.00)
Misc repairs and upgrades $10,000.00 remaining = $10,000.00
Snowplowing $12,000.00 remaining = $4,605.88
~10/30 truck plow ($842.80)
~12/13 ttruck plow ($1,274.00)
~12/11 truck plow ($1,274.00)
~1/22 snow removal ($2,451.00)
~1/26 truck plow ($1,274.00)
~1/23 truck side roads ($278.32)
Mailing supplies $100.00 remaining = $100.00
Direct cost to borough $9,930.00 remaining= $0.00
(~$9,930.00)
Total monies available $17,319.88
Agenda 2-16-13
Agenda 23 Mile Slough RSA
1st Quarter Meeting 2013
February 16, 5-7pm
Moose Creek Community Center
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
Old Business:
1. Commissioner vacancy
2. Update on safety project
3. Update on AAA site road repair
New Business
1. Maintenance work completed last summer
2. Repairs/maintenance needing to be completed
3. FY 2014 budget discussion & vote to approve
4. Short-term and Long-term planning
5. Tax cap discussion and vote
6. Vote to approve maintenance contract renewal
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• 3rd quarter – Wednesday, Aug 21, 7-9 Davies garage
Adjournment
1st Quarter Meeting 2013
February 16, 5-7pm
Moose Creek Community Center
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
Old Business:
1. Commissioner vacancy
2. Update on safety project
3. Update on AAA site road repair
New Business
1. Maintenance work completed last summer
2. Repairs/maintenance needing to be completed
3. FY 2014 budget discussion & vote to approve
4. Short-term and Long-term planning
5. Tax cap discussion and vote
6. Vote to approve maintenance contract renewal
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• 3rd quarter – Wednesday, Aug 21, 7-9 Davies garage
Adjournment
minutes 8-22-12
Twenty Three Mile Slough RSA meeting on August 22, 2012
Call to order at 7pm by Chairman Stu Davies at 4800 Eielson Farm Road
Present: Commissioners: Ed Arobio, Stu Davies. Residents: Pam Allazy, Bill Blockosky, Robyn Davies, Paul Finch, Mike Ganley, Eric Lanser, Ron Illingworth, Sue Johnson-Fulmer, Josh Jordan, Warren Smith, John Tobin
Agenda approved without additions or changes
Minutes from last meeting handed out and reviewed. Motion by Ed to approve without any changes, 2nd by Stu
Ed Arobio - yes Stu Davies - yes
Financial report – money spent FY 2012 reviewed. Money spent year to date reviewed, $2145 on mowing. Discussion and consensus on the need to mow all the way back to previously mowed even if we need to budget more for mowing.
Old Business
1. Signs – Stu continues to try to get signs, 2 s-curve, children playing, slow moving vehicle from Rural services. Will wait to request signs for pullouts until next summer to see if signage is needed.
2. Commissioner Vacancies – New ordinance to allow landowners to serve as commissioners in process of being approved by borough. Need 2 positions, commissioner and alternate.
3. Update safety project – Warren reported RAP apron removed from intersection on Sawmill Trail. Noted that widening did not go to Sebaugh. Stu will write letter to project manager to ask if these will be addressed later.
4. AAA site – Restoration complete and Corps is finalizing their plans to fix damage to road
5. Maintenance on Swede – Work done by residents this summer allows residents to get to land. Residents have plans to continue to add gravel and remove brush.
New Business
1. Election of officers – Ed made motion to nominate himself as secretary and Stu as chair and district rep. Second by Stu Ed Arobio - yes Stu Davies - yes
2. Maintenance work completed this summer – only mowing, waiting for safety project completion and AAA cleanup.
3. Maintenance needing to be done – Still waiting on Corps before fixing first 5 miles of road. Stu will make contact to figure out what they are committed to fixing. Need to fill a couple of potholes past 5.5.
4. Tax Cap – Ed made motion to keep current tax cap. Stu second. Consensus of residents present to approve. Ed Arobio - yes Stu Davies - yes
5. Project Submittal – Robyn presented list of projects.
starting at mile one upgrade surface of the road and brush curves to the right of way on areas not fixed in 2012.
Project not to exceed $500.000
upgrade Swede & Skila to the minimum required standard to allow access by emergency vehicles and school bus
upgrade roads in RSA not currently meeting the standard needed to spend RSA money on maintenance
includes Skila, Prince, Brutus, Casper, Dort, Gopher, Lizzy Lou Drive, OVT Sawmill Sub to EFR, Ringo, Rum, Stormdoor, Stripes & Swede, portion of OVT
upgrade all roads in RSA not currently in compliance with Title 17 standard
includes Old Valdez Trail 1&2, Sawmill, Cowpie, Sebaugh
surface upgrade to remaining main road EFR & OVT
Acceleration & Deceleration lane on Richardson highway to NP
Consensus to add Prince to upgrade of Swede and Skila and to drop other upgrades not currently meeting standard to provide maintenance. Reason for this is the lots on these proposed roads accessible by other roads.
Ed made motion to submit other projects with #1 priority Starting at mile one upgrade surface and #2 upgrade Swede, Skila and Prince to minimum required standard. Stu second. Ed Arobio - yes Stu Davies - yes
Public Comments - none
Commissioner Comments - none
Next Meeting – Saturday, February 16, 3-5 at Moose Creek Center
Meeting adjourned at 8:30pm
Call to order at 7pm by Chairman Stu Davies at 4800 Eielson Farm Road
Present: Commissioners: Ed Arobio, Stu Davies. Residents: Pam Allazy, Bill Blockosky, Robyn Davies, Paul Finch, Mike Ganley, Eric Lanser, Ron Illingworth, Sue Johnson-Fulmer, Josh Jordan, Warren Smith, John Tobin
Agenda approved without additions or changes
Minutes from last meeting handed out and reviewed. Motion by Ed to approve without any changes, 2nd by Stu
Ed Arobio - yes Stu Davies - yes
Financial report – money spent FY 2012 reviewed. Money spent year to date reviewed, $2145 on mowing. Discussion and consensus on the need to mow all the way back to previously mowed even if we need to budget more for mowing.
Old Business
1. Signs – Stu continues to try to get signs, 2 s-curve, children playing, slow moving vehicle from Rural services. Will wait to request signs for pullouts until next summer to see if signage is needed.
2. Commissioner Vacancies – New ordinance to allow landowners to serve as commissioners in process of being approved by borough. Need 2 positions, commissioner and alternate.
3. Update safety project – Warren reported RAP apron removed from intersection on Sawmill Trail. Noted that widening did not go to Sebaugh. Stu will write letter to project manager to ask if these will be addressed later.
4. AAA site – Restoration complete and Corps is finalizing their plans to fix damage to road
5. Maintenance on Swede – Work done by residents this summer allows residents to get to land. Residents have plans to continue to add gravel and remove brush.
New Business
1. Election of officers – Ed made motion to nominate himself as secretary and Stu as chair and district rep. Second by Stu Ed Arobio - yes Stu Davies - yes
2. Maintenance work completed this summer – only mowing, waiting for safety project completion and AAA cleanup.
3. Maintenance needing to be done – Still waiting on Corps before fixing first 5 miles of road. Stu will make contact to figure out what they are committed to fixing. Need to fill a couple of potholes past 5.5.
4. Tax Cap – Ed made motion to keep current tax cap. Stu second. Consensus of residents present to approve. Ed Arobio - yes Stu Davies - yes
5. Project Submittal – Robyn presented list of projects.
starting at mile one upgrade surface of the road and brush curves to the right of way on areas not fixed in 2012.
Project not to exceed $500.000
upgrade Swede & Skila to the minimum required standard to allow access by emergency vehicles and school bus
upgrade roads in RSA not currently meeting the standard needed to spend RSA money on maintenance
includes Skila, Prince, Brutus, Casper, Dort, Gopher, Lizzy Lou Drive, OVT Sawmill Sub to EFR, Ringo, Rum, Stormdoor, Stripes & Swede, portion of OVT
upgrade all roads in RSA not currently in compliance with Title 17 standard
includes Old Valdez Trail 1&2, Sawmill, Cowpie, Sebaugh
surface upgrade to remaining main road EFR & OVT
Acceleration & Deceleration lane on Richardson highway to NP
Consensus to add Prince to upgrade of Swede and Skila and to drop other upgrades not currently meeting standard to provide maintenance. Reason for this is the lots on these proposed roads accessible by other roads.
Ed made motion to submit other projects with #1 priority Starting at mile one upgrade surface and #2 upgrade Swede, Skila and Prince to minimum required standard. Stu second. Ed Arobio - yes Stu Davies - yes
Public Comments - none
Commissioner Comments - none
Next Meeting – Saturday, February 16, 3-5 at Moose Creek Center
Meeting adjourned at 8:30pm
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