email if you would like me to send this information to you in an easier to read format, Robyn davrobyn@hotmail.com
Operating Budget FY 2013/14
Balance
Routine summer maintenance $7,000.00 ($7,619.76)
8/1 clearing ($521.22)
9/9 hand clearing around bridges($694.96)
9/13 machine clear Sebaug($1,094.80)
9/13 grading ($2,106.34)
6/30 clearing OVT ($10,202.44)
Misc repairs and upgrades $10,000.00 ($6,177.67)
10/31 upgrade Skila ($9,870.23)
8/1 pothole repair ($3,264.78)
6/7 signs ($518.45)
6/30 pothole repair ($2,524.21)
Snowplowing $12,000.00 ($5,626.71)
11/15 truck plow ($1,139.82)
11/20 truck plow ($1,139.82)
12/2 truck plow ($1,139.82)
12/19 grader ($3,305.91)
12/23 truck plow ($1,139.82)
1/23 hardpack removal ($1,686.30)
1/25 grader ($1,631.11)
2/7 truck plow ($1,139.82)
2/17 truck plow ($1,138.82)
4/8 grader ($3,314.65)
4/18 hp removal OVT & Polar Fox ($850.82)
Mailing supplies $100.00 $72.80
stamps ($27.20)
Direct cost to borough $13,320.00 $0.00
($13,320.00)
Total -$19,351.34
per mile money from state $12,563.00 0
Senate Bill 160 grant $8,745.97 0
Savings 7/14 $104,044.21
repair/imp contract $16,560.00 $3,789.55
Tuesday, August 12, 2014
Agenda August 20 meeting
Agenda
23 Mile Slough RSA
Summer Meeting 2014
August 20, 7-9 pm
4800 Eielson Farm Road
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report-
Old Business:
1. commissioner vacancy
2. road use agreement
3. signage
New Business
1. Election of officers. Chair, Sec, District Rep
2. Maintenance work completed this summer
3. Repairs/maintenance needing to be completed
4. Project request submittals
5. Tax Cap discussion and vote
6. Road service association
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• Winter – Saturday, February 21, 4-6 at 4800 Eielson Farm Road
Adjournment
23 Mile Slough RSA
Summer Meeting 2014
August 20, 7-9 pm
4800 Eielson Farm Road
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report-
Old Business:
1. commissioner vacancy
2. road use agreement
3. signage
New Business
1. Election of officers. Chair, Sec, District Rep
2. Maintenance work completed this summer
3. Repairs/maintenance needing to be completed
4. Project request submittals
5. Tax Cap discussion and vote
6. Road service association
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• Winter – Saturday, February 21, 4-6 at 4800 Eielson Farm Road
Adjournment
Minutes February meeting
Twenty Three Mile Slough RSA meeting on February 15, 2014
Call to order at 5:06pm by Chairman, Stu Davies at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies. John Tobin, Dean Lawson Residents: Robyn Davies, Nathan and Robin File, Dwayne Hofschulte, Josh Jordan, Dan Rees, Warren Smith
Agenda -Dean moved to approve agenda without additions or changes. 2nd by John
Stu Davies - yes Dean Lawson – yes John Tobin - yes
Minutes from last meeting handed out and reviewed. Motion by John to approve without any changes, 2nd by Dean
Stu Davies - yes Dean Lawson – yes John Tobin - yes
Financial report – money spent to date reviewed. John moved to approve. 2nd by Dean. Suggestion by Dwayne to only plow Seabaugh to Sims driveway to save money. Stu will talk with Joe Holland if that would be okay. Report does not include $1100 charge for truck plow last week.
Stu Davies - yes Dean Lawson – yes John Tobin - yes
Old Business
1. Commissioner Vacancy – alternate position still available
2. Commercial vehicle traffic. Review of road service agreement developed by Stu Davies and reviewed by borough attorney Rene Broker. Suggestion to estimate truck traffic through the year and charge a per truck fee based on $7,500. Consensus to only send to business, Robert Riddle, and he could adjust his fees to account for increased cost. Motion by John, second by Dean to approve letter to be sent to Robert Riddle with truck fee revision.
Stu Davies - yes Dean Lawson – yes John Tobin - yes
3. Project request – RSA did not receive 90/10 grant. Four project submittals reviewed, will reapply next year.
4. Signage – Motion by John to issue PO to Powerhouse for $1000 and authorize Stu/Frank Dunklee to order needed signs. 2nd by Dean
Stu Davies - yes Dean Lawson – yes John Tobin - yes
New Business
1. Maintenance work completed last summer – review of work done identified in financial review
2. Repairs/Maintenance needing to be completed- Need to machine clear highway to culverts at 4 mile, clear OVT #1, pothole and crack repair, evaluate need for gravel on skila. Discussion on crack developing at 1.5 mile and need to repair with crack sealant. Stu will discuss with contractor if he is able to use sealant. Contractor does not have equipment to sand roads. Motion by Dean to authorize Stu to contact and issue work order for other businesses who could do crack repair and sanding. 2nd by John
Stu Davies - yes Dean Lawson – yes John Tobin – yes
3. FY2015 budget –John moved to approve budget as submitted, second by Dean.
Stu Davies - yes Dean Lawson – yes John Tobin – yes
4. Short and long term planning – change short term goals to reflect earlier discussion
5. Maintenance contract renewal. John moved to approve maintenance contract renewal. Dean second. Discussion on great results of using serrated cutting blade. Stu will discuss with contractor adding that to contract.
Stu Davies - yes Dean Lawson – yes John Tobin – yes
Public Comments- none
Commissioner Comments - none
Next Meeting – Wednesday, Aug 20, 7-9. 4800 Eielson Farm Road
Meeting adjourned at 6:25pm
Call to order at 5:06pm by Chairman, Stu Davies at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies. John Tobin, Dean Lawson Residents: Robyn Davies, Nathan and Robin File, Dwayne Hofschulte, Josh Jordan, Dan Rees, Warren Smith
Agenda -Dean moved to approve agenda without additions or changes. 2nd by John
Stu Davies - yes Dean Lawson – yes John Tobin - yes
Minutes from last meeting handed out and reviewed. Motion by John to approve without any changes, 2nd by Dean
Stu Davies - yes Dean Lawson – yes John Tobin - yes
Financial report – money spent to date reviewed. John moved to approve. 2nd by Dean. Suggestion by Dwayne to only plow Seabaugh to Sims driveway to save money. Stu will talk with Joe Holland if that would be okay. Report does not include $1100 charge for truck plow last week.
Stu Davies - yes Dean Lawson – yes John Tobin - yes
Old Business
1. Commissioner Vacancy – alternate position still available
2. Commercial vehicle traffic. Review of road service agreement developed by Stu Davies and reviewed by borough attorney Rene Broker. Suggestion to estimate truck traffic through the year and charge a per truck fee based on $7,500. Consensus to only send to business, Robert Riddle, and he could adjust his fees to account for increased cost. Motion by John, second by Dean to approve letter to be sent to Robert Riddle with truck fee revision.
Stu Davies - yes Dean Lawson – yes John Tobin - yes
3. Project request – RSA did not receive 90/10 grant. Four project submittals reviewed, will reapply next year.
4. Signage – Motion by John to issue PO to Powerhouse for $1000 and authorize Stu/Frank Dunklee to order needed signs. 2nd by Dean
Stu Davies - yes Dean Lawson – yes John Tobin - yes
New Business
1. Maintenance work completed last summer – review of work done identified in financial review
2. Repairs/Maintenance needing to be completed- Need to machine clear highway to culverts at 4 mile, clear OVT #1, pothole and crack repair, evaluate need for gravel on skila. Discussion on crack developing at 1.5 mile and need to repair with crack sealant. Stu will discuss with contractor if he is able to use sealant. Contractor does not have equipment to sand roads. Motion by Dean to authorize Stu to contact and issue work order for other businesses who could do crack repair and sanding. 2nd by John
Stu Davies - yes Dean Lawson – yes John Tobin – yes
3. FY2015 budget –John moved to approve budget as submitted, second by Dean.
Stu Davies - yes Dean Lawson – yes John Tobin – yes
4. Short and long term planning – change short term goals to reflect earlier discussion
5. Maintenance contract renewal. John moved to approve maintenance contract renewal. Dean second. Discussion on great results of using serrated cutting blade. Stu will discuss with contractor adding that to contract.
Stu Davies - yes Dean Lawson – yes John Tobin – yes
Public Comments- none
Commissioner Comments - none
Next Meeting – Wednesday, Aug 20, 7-9. 4800 Eielson Farm Road
Meeting adjourned at 6:25pm
Tuesday, February 18, 2014
Budget 2013/14
Sorry this is so difficult to read. If you would like it sent to you in a word document email me at davrobyn@hotmail.com
Operating Budget FY 2013/14
Balance
Routine summer maintenance $7,000.00 $2,582.82
8/1 clearing ($521.22)
9/9 hand clearing around bridges ($694.96)
9/13 machine clear Sebaugh ($1,095.00)
9/13 grading ($2,106.00)
Misc repairs and upgrades $10,000.00 ($3,134.78)
10/31 upgrade Skila ($9,870.00)
8/1 pothole repair ($3,264.78)
Snowplowing $12,000.00 $817.00
11/15 truck plow ($1,140.00)
11/20 truck plow ($1,140.00)
12/2 truck plow ($1,140.00)
12/19 grader ($3,306.00)
12/23 truck plow ($1,140.00)
1/23 hardpack removal ($1,686.00)
1/25 grader ($1,631.00)
2/ truck plow
Mailing supplies $100.00 $72.80
($27.20)
Direct cost to borough $13,320.00 $0.00
($13,320.00)
Total $337.84
per mile money from state $12,563
Senate Bill 160 grant $8,745.97
Savings 2/14 $100,544.21
Operating Budget FY 2013/14
Balance
Routine summer maintenance $7,000.00 $2,582.82
8/1 clearing ($521.22)
9/9 hand clearing around bridges ($694.96)
9/13 machine clear Sebaugh ($1,095.00)
9/13 grading ($2,106.00)
Misc repairs and upgrades $10,000.00 ($3,134.78)
10/31 upgrade Skila ($9,870.00)
8/1 pothole repair ($3,264.78)
Snowplowing $12,000.00 $817.00
11/15 truck plow ($1,140.00)
11/20 truck plow ($1,140.00)
12/2 truck plow ($1,140.00)
12/19 grader ($3,306.00)
12/23 truck plow ($1,140.00)
1/23 hardpack removal ($1,686.00)
1/25 grader ($1,631.00)
2/ truck plow
Mailing supplies $100.00 $72.80
($27.20)
Direct cost to borough $13,320.00 $0.00
($13,320.00)
Total $337.84
per mile money from state $12,563
Senate Bill 160 grant $8,745.97
Savings 2/14 $100,544.21
proposed budget
proposed FY14/15 FY 13/14 FY 12/13 FY 11/12 Fy 10/11
$29,100 Budgeted Maint $29,100 $29,100 $29,100 $44,110
$7,000 Routine summer maintenance $4,417 $4,790.00 $5,001.00 $700.00
$10,000 Misc repairs and upgrades $13,135 $3,789.10 $8,652.50 $46,000.00
$12,000 Snowplowing $11,183 $15,194.00 $10,316.00 $6,676.00
$100 Mailing supplies $27
Total spent on maintenance $28,762 $23,773 $23,970 $53,376
$14,390 Direct cost to borough $13,320 $9,930 $7,400.00 $3,720.00
$43,490 Total $42,082 $33,703 $31,370 $57,096
$13,082,243.00 Taxable assessment $12,712,415.00 $11,682,000.00 $10,282,880.00 $9,583,739.00
3.652 Mill Rate 3.557 3.424 4.587 3.977
$29,100 Budgeted Maint $29,100 $29,100 $29,100 $44,110
$7,000 Routine summer maintenance $4,417 $4,790.00 $5,001.00 $700.00
$10,000 Misc repairs and upgrades $13,135 $3,789.10 $8,652.50 $46,000.00
$12,000 Snowplowing $11,183 $15,194.00 $10,316.00 $6,676.00
$100 Mailing supplies $27
Total spent on maintenance $28,762 $23,773 $23,970 $53,376
$14,390 Direct cost to borough $13,320 $9,930 $7,400.00 $3,720.00
$43,490 Total $42,082 $33,703 $31,370 $57,096
$13,082,243.00 Taxable assessment $12,712,415.00 $11,682,000.00 $10,282,880.00 $9,583,739.00
3.652 Mill Rate 3.557 3.424 4.587 3.977
goals
Short term goals - summer 2014
~clear first half of EFR
~clear OVT #1
~fix potholes/cracks
~upgrade Skila
Long term goals
chip seal remaining sections main road
Upgrade Swede, Skila & Prince to Title 17 standards
Resurface last mile of main road with RAP
Bring all roads in RSA up to Title 17 standards
Acceleration lane on Richardson
~clear first half of EFR
~clear OVT #1
~fix potholes/cracks
~upgrade Skila
Long term goals
chip seal remaining sections main road
Upgrade Swede, Skila & Prince to Title 17 standards
Resurface last mile of main road with RAP
Bring all roads in RSA up to Title 17 standards
Acceleration lane on Richardson
Monday, January 27, 2014
Agenda 2-15-14
Agenda 23 Mile Slough RSA
1st Quarter Meeting 2014
February 15, 5-7pm
4800 Eielson Farm Road
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
Old Business:
1. Commissioner vacancy
2. Commercial vehicle traffic
3. Project request
4. Signage
New Business
1. Maintenance work completed last summer
2. Repairs/maintenance needing to be completed
3. FY 2014 budget discussion & vote to approve
4. Short-term and Long-term planning
5. Vote to approve maintenance contract renewal
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• 3rd quarter – Wednesday, Aug 20, 7-9 Davies garage
Adjournment
1st Quarter Meeting 2014
February 15, 5-7pm
4800 Eielson Farm Road
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
Old Business:
1. Commissioner vacancy
2. Commercial vehicle traffic
3. Project request
4. Signage
New Business
1. Maintenance work completed last summer
2. Repairs/maintenance needing to be completed
3. FY 2014 budget discussion & vote to approve
4. Short-term and Long-term planning
5. Vote to approve maintenance contract renewal
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• 3rd quarter – Wednesday, Aug 20, 7-9 Davies garage
Adjournment
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