Minutes 9-26-15

Twenty Three Mile Slough RSA meeting on September 26, 2015
Call to order at 4:05 pm by Chairman, Stu Davies, at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies, Jason Peters, John Tobin Residents: Ed Arobio, Robyn Davies, Frank Duncklee, Michael Ganley, Dwayne Hofschulte, Ron and Marji Illingworth, Charles Knight, Dan Rees, Roger Ridenour, Warren Smith
Agenda - John moved to approve agenda as submitted, 2nd by Jason
Stu Davies - yes Jason Peters – yes John Tobin - yes
Minutes from last meeting. Motion by John to approve without any changes, 2nd by Jason
Stu Davies - yes Jason Peters – yes John Tobin - yes
Financial report – Final report FY2014/15 included on agenda. $111,000 +/- in savings. $32,100 in maintenance budget. Stu reported our contractor has been unable to get to pothole filling, is still going to try and if unable to do asphalt will fill with gravel. Two projects not reflected in expenses are the &7,000 fix to OVT #1 and $5,000 for gravel to Skila. Also recently the end of road was graded for $1,700 which we have not received a bill for. Motion by Jason to transfer $12,000 from savings to working budget to cover extra projects 2nd by John
Stu Davies - yes Jason Peters – yes John Tobin - yes
Old Business
1. Commissioner Vacancy –Still have alternate vacancy.
New Business
1. Election of officers – John nominated Stu as Chair and District Rep and John as Secretary. Jason seconded nominations. Stu Davies - yes Jason Peters – yes John Tobin - yes
2. Road damage – residents complaining about damage caused by 4-wheelers racing and turning on gravel at end of road. Residents encouraged to call State Troopers if they see someone damaging the road since the borough does not have any enforcement powers.
3. Right of way issues – Trailer at the corner of EFR and OVT has items in the right of way. Dozer on Cowpie also in right of way. Robyn drafted letter to send to landowner. Changes made to letters. Right of way 50 feet from middle of road. Add to trailer that if they don’t respond in 30 days the issue will be turned over to the borough. Change other letter to say dozer on Cowpie. Stu will sign both letters and get out ASAP. Motion by Stu to send out letters with understanding that if no contact/results from trailer issues in 30 days the issue will be turned over to rural services. Second by Jason
Stu Davies - yes Jason Peters – yes John Tobin - yes
4. Maintenance work completed this summer – grading OVT#3 in the spring and fall, pothole repair in spring, machine clearing 2nd half of road.
5. Repairs/Maintenance needing to be completed - Still need to add gravel to Skila, Frank is working with Mitch to get that completed once the ground freezes. Parts of the decking on bridges on OVT#2 may need to be replaced next summer, Mitch and commissioners will evaluate. Discussion on problem of shoulders “sloughing off” and what to do about them. Stu will discuss possible fixes with contractor. A couple of signs need to be straightened, discussion on having contractor fix. Jason and Dan volunteered to attempt to fix.
6. Tax Cap –Jason moved to leave the tax cap at the current level. 2nd by John. Discussion followed
Stu Davies - yes Jason Peters – yes John Tobin - yes
7. Revolving loan fund – Robyn reported on opportunity for low interest loan from borough, which could be used to get reclaimer out here and fix sections of the road that require increasing maintenance. Map handed out which highlighted recommended sections. Discussion on identifying other areas where proper equipment could fix shoulders and widen corners. Consensus to let Robyn come to Feb meeting with more details including likely payment plan. Timeline is application due end of June, If approved vote before October of next year to hold election to borrow money. Election ends April 1st and than goes out to bid. Possibly could be done summer of 2017.
Public Comments-
• Discussion about the news that Robert Riddle is again dumping septage in his lagoons. Continued concern that the heavy truck traffic from trucks exempt from weight restrictions will damage the road. Consensus that because Mr. Riddle did not respond to last request to pay user fee another letter would also be ignored.
• Discussion on traffic counter set up this summer at start of road. Warren will contact the state and find out what the numbers showed for road traffic.
• Discussion on 3 year clearing cycle which will start next year. Next year start to OVT and Cowpie, 2nd year OVT to sawmill bridge and OVT #1, Arctic Fox & Seabaugh. 3rd year Sawmill to End.
Commissioner Comments - none
Next Meeting – Saturday, February 20 , 4-6 at 4800 Eielson Farm Road.
Meeting adjourned at 5:30pm

Respectfully submitted by Robyn Davies for John Tobin, Secretary

Agenda 9-26-15

Agenda
23 Mile Slough RSA
Summer Meeting 2015
Sept 26, 4-6 pm, Saturday
4800 Eielson Farm Road

Call to Order
Introductions/Sign in
Approval of Agenda
Approval of Minutes
Financial Report- transfer of funds
Old Business:
1. commissioner vacancy
New Business
1. Election of officers. Chair, Sec, District Rep
2. Road damage
3. Right of way issues
4. Maintenance work completed this summer
5. Repairs/maintenance needing to be completed
6. Tax Cap discussion and vote
7. Revolving loan fund
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• Winter – Saturday, February 20, 4-6 at 4800 Eielson Farm Road
Adjournment

Minutes 2-21-15

Twenty Three Mile Slough RSA meeting on February 21, 2015

Call to order at 4:05 pm by Chairman, Stu Davies at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies. John Tobin, Residents: Robyn Davies, Frank Duncklee, Michael Ganley, Jesse Garn, Dwayne Hofschulte, Wayne Hunt, Ron Illingworth, Dan Rees, Roger Ridenour, Warren Smith, Don Sutton
Agenda –John moved to approve agenda without additions or changes. 2nd by Stu
Stu Davies - yes John Tobin - yes
Minutes from last meeting - Motion by John to approve without any changes, 2nd by Stu
Stu Davies - yes John Tobin - yes
Financial report – money spent to date reviewed. John moved to approve. 2nd by Stu.
Stu Davies - yes John Tobin - yes
Old Business
1. Commissioner Vacancy – Dean Lawson resigned. Jason Peters has agreed to serve on commission. Can only meet Monday or Tuesday. Consensus to hold meetings Tuesday evening starting at 6:30
2. Project request – RSA did not receive 90/10 grant. ARSAC voted to move project funds in to revolving loan fund. Stu voted against motion. Will need to be passed by assembly before final.
3. Signage – Stu requested residents call if they notice sign is falling down. Ron reported he had box of mile signs from fire service which could possibly be altered to accommodate our needs. Stu reported he is going to purchase equipment crossing sign where he moves heavy equipment across the road at mile 5.
4. Road Service Association – Stu brought before ARSAC. If we formed association money in savings would not be given to association. General consensus would be nice to pursue but until someone is willing to lead this project discussion will be tabled.
New Business
1. Maintenance work completed last summer –D-1 to OVT #3, pothole repair
2. Repairs/Maintenance needing to be completed- Trees standing in right of way. Will evaluate in summer. Discussion and consensus to put right of way clearing on 3 year cycle. Will divide roads into 3 sections and start that cycle this summer. Need to get dozer out of right of way on Cowpie. Ron reported some potholes not repaired at end of EFR. Motion by John to spend up to $5,000 from savings to add gravel to Skila, Swede and Prince. 2nd by Stu
Stu Davies - yes John Tobin – yes
Motion by John to spend up to $10,000 from savings to improve width and shoulder at curves by Arctic Fox, Sebaugh and 5.4 mile. 2nd by Stu
Stu Davies - yes John Tobin – yes
3. Budget 2015-2016 –John moved to approve budget as submitted ($32,100), second by Stu.
Stu Davies - yes John Tobin – yes
4. Tax Cap – Review of past and anticipated expenses and income showed evidence of tax cap increasing each year and income greater than expenses. John moved to set our revenue cap at $45,000. 2nd by Stu. Unanimous approval of residents present
Stu Davies - yes John Tobin – yes
5. Short and long term planning –
• Start 3 year cycle of right of way clearing by identifying and clearing second third of road
• Fix potholes and cracks as needed
• Add gravel to Skila, Swede and Prince
• Widen and fix problem curve areas at Arctic Fox, Seabaugh and mile 5.4
• Chip seal remaining sections of main road
• Upgrade Swede, Skila and Prince to Title 17
• Resurface OVT #3 with RAP or chip seal
• Bring all roads in RSA up to Title 17 standards
• Continue to advocate for acceleration and deceleration lane on Richardson at EFR
6. Maintenance contract renewal. John moved to approve maintenance contract renewal. Stu second.
Stu Davies - yes John Tobin – yes
Public Comments-
• Ron has friend looking to purchase 80 acres with large area cleared.
Commissioner Comments - none
Next Meeting – Tuesday, August 18 at 6:30 pm. 4800 Eielson Farm Road
Meeting adjourned at 5:43 pm

budget 2015/16

Routine summer maintenance $7,000.00

Misc repairs and upgrades $10,000.00

Snowplowing $15,000.00

Mailing supplies $100.00

Direct cost to borough $14,390.00

Agenda 2-21-15

Agenda 23 Mile Slough RSA
1st Quarter Meeting 2015
February 21, 4-6 pm
4800 Eielson Farm Road


Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
1. Transfer funds
Old Business:
1. Commissioner vacancy
2. Project request
3. Signage
4. Road service association
New Business
1. Road work completed last summer
2. Repairs/maintenance needing to be completed
3. FY 2015 budget discussion & vote to approve
4. Discussion and vote on tax cap
5. Short-term and Long-term planning
6. Vote to approve maintenance contract renewal
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• 3rd quarter - Wednesday, Aug 19, 7-9 Davies house
Adjournment