Bylaws of RSA

Proposed Bylaws of Twenty Three Mile Slough
Road Service Area

Road service responsibilities as identified by Borough regulations:
• Road service area commissioners are responsible for making recommendations to the FNSB Assembly for road construction and/or maintenance and recommendations for the tax levy. After Assembly approval of budget the commission then supervises and manages the approved work. The commission is also responsible to implement policies and programs to protect the safety of the public.
• Commissioners are volunteers who serve 2 year terms at the discretion of the mayor and Assembly. Any resident of the area who is registered to vote may apply for a position on the 4 member commission.
• Three commissioners are allowed to vote, the 4th, alternate, is available to vote if a commissioner is absent
• The commission is responsible for encouraging participation and communication with residents and property owners. To do this they must:
o Hold quarterly general meetings. Special meetings to discuss specific topics may be called as needed
o Prior to August 28th of each year a list of special projects is submitted to the borough. This list needs to be presented to community with input into priorities. As money becomes available the borough chooses from these submissions
o Before March 15th the commission submits their comprehensive budget including proposed short and long term maintenance, permanent improvements and strategic plans. All of this needs to be discussed and voted on at a regularly scheduled public meeting
o Meetings must follow the open meetings act including, public notice at least 5 days prior to meeting and giving the public a reasonable right to be heard
o Each commission needs to elect a Chairman and Secretary. It is the responsibility of the Secretary to take minutes which are kept to record the vote of every member on each question. Minutes need to be submitted to the borough so they are available for public inspection.

Rules of procedure specific to Twenty Three Mile Slough Road Service Area
• Advertising of meetings
o At January meeting set meetings for the following year
o Postcard sent out 2 weeks before meeting to all property owners
o Notify Rural Services about meeting 2 weeks prior to meeting – must fill out meeting advertising notice
o The week before meeting post sign at beginning of road and send out email reminder.
• Yearly meeting schedule
o Winter meeting - vote on comprehensive budget including proposed short and long term maintenance, permanent improvements and strategic plans. Review of contractors performance and vote on renewing maintenance contract. Set meeting dates for the following year.
o Spring meeting - nominate & vote on commissioners to recommend to the Mayor, discussion on breakup problems & repair and summer maintenance
o Summer meeting - Vote on chairman and secretary. Vote on capital project submittal
o Fall meeting –Discussion on tax cap adjustment.
• Finances
o Authorization to spend money will be voted on at a quarterly meeting. No additional money may be spent without another vote at advertised special meeting
• Agenda format to include
o Guest Presentations/comments
o Call to Order by chairman
o Introductions/Sign in, must be signed by everyone present
o Approval of Agenda – additions/corrections may be recommended from all present
o Approval of Prior Minutes - discussion with all present, followed by a vote of commissioners
o Financial Report compiled by Chairman
o Old Business
o New Business
o Public Comments
o Commissioner Comments
 District Committee News
o Next Meeting date and time
o Adjournment

Voting Procedure – Anyone present may call for a vote, a 2nd is not needed. Discussion will follow which may be limited by the chairman due to time constraints. All present vote in “straw poll”, but commissioners will make the final binding vote.

Special committees will be established as needed.

Revision of these bylaws may be made by a majority vote of commissioners at any advertised meeting.

agenda Oct 10th meeting

Please leave comment if you would like to add to agenda.
The potluck will begin at 5pm. Bring your favorite dish to share.

See you there, Stu 490-6485

23 Mile Slough RSA Fall Meeting
October 10, 2009 6-8 pm
Home of Warren & Barb Smith

Agenda:

Guest Presentations/comments
Election of Officers
Call to Order
Introductions/Sign in
Approval of Agenda
Approval of Minutes
Financial Report
---Budget for mailings
Old Business:
---Reduction of RSA mileage – letter to borough
---Summer Road Repair/Maintanence
---State Maintenance
---Project list
New Business
---New subdivision
---Winter maintanence
---Alternate position open
---Project fund ideas
---Tax cap adjustment –
---website
Public Comments
Commissioner Comments
---District Committee News
Next Meeting date and time
Adjournment

meeting notice Oct 10

23 Mile Slough
Road Service Meeting
Saturday, October 10, 5-8pm
Potluck will begin at 5
RSA meeting at 6

Agenda will include:
Summer road work
Snowplowing
Weed control
RSA Bylaws
Tax cap adjustment

Meeting will be held at the home of Warren & Barb Smith – turn right at Sawmill Trail (4 mile) and follow signs

Don’t forget to bring your
favorite dish to share!

For more information call Stu, 490-6485