Routine summer maintenance $7,000.00
7/11 mowing ($2,970.00)
Misc repairs and upgrades $10,000.00
Snowplowing $12,000.00
Mailing supplies 100.00
Direct cost to borough $7,400.00
($7,400.00)
approximate money available as of 4/13/11
$85,000.00 Money in savings
$0.00 project funds
$29,100.00 Money remaining in FY2011/12 budget
$114,100.00 Total
Thursday, August 4, 2011
August 17, 2011
Agenda 23 Mile Slough RSA
August 17, 7-9 pm
4800 Eielson Farm Road
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
Old Business:
~signs
~Alternate commissioner
~AAA site
~Grant for safety improvements
New Business
~Election of officers
~Work completed this summer
~Repairs/maintenance needing to be done
~Discuss and vote on transfer money from savings to current working budget
~Tax cap discussion and vote
~New maintenance contract
~Vote on project submittals
~Vote on policy for mowing/plowing/blading side roads & end of road
Public Comments
Commissioner Comments
~District Committee- ARSAC
Next meeting
~Saturday Feb 12, 4-6pm
Adjournment
Announcements
~Rural services moved downtown, 520 5th Ave, in School district bldg.
~Arctic Fox completion added .48 miles to RSA
~Biennial report on bridge inspection
~Blockcolsky subdivision application
Friday, February 25, 2011
Draft Minutes 2-12-11 Meeting
Twenty Three Mile Slough RSA
February 12, 2011
Moose Creek Community Center
Call to order at 4pm by Chairman, Stu Davies
Present: Commissioners: Ed Arobio, Irene Coben, Stu Davies. Residents: Dan Rees, Darcy Etcheverry, David Throop, Frank Duncklee, Robyn Davies, Thomas St.Clair, Warren Smith
Agenda approved without additions or changes
Minutes from last meeting handed out and reviewed. Motion by Irene to approve without any changes, 2nd by Ed
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
Financial report – money spent to date reviewed. Discussion on problems with clearing last summer. Half of road completed, will be finished this year with proper equipment.
Old Business
1. Stu reported he filled out third request for signs at rural services office
2. Stu gave update on $2/K mile project money. Residents went to an open house to review project as outlined by borough engineers. Estimated cost was $48,800, RSA voted previously to allow a maximum of $33,000 for this resurface project. Borough recently decided to let $2/K money be used for matching grant funds. RSA will use savings to do end of road resurfacing and project funds for portion of $50,000 90/10 matching grant.
3. Stu explained reason our collected taxes continue to increase from $18,000 in 2006 to $48,000 this year. Reasons include newly annexed area and new construction. Mill rates continue to increase because of inflation and new construction
4. Alternate commissioner position still open. Any resident encouraged to apply
5. Stu reported on AAA site update: Army Corps has 3.1 million to begin excavation and reclamation of this site located at 5.3 mile EFR. They have written plans for traffic control. $250,000 budgeted to repair any damage to road. Will have independent contractor assess damage to road. Suggestion for borough to be involved at this stage to assess damage and help decide how repairs would be made.
New Business
1. Maintenance last summer included resurface 2.5 mile for $18,968, asphalt patching to mile 5 for $6,430, grading and machine clearing
2. Upcoming repairs/maintenance include hardpack removal, mowing not finished last summer. Will need to do brush/tree clearing in right of way from heavy snow. Maintenance on mile 7.2-7.9 EFR will begin this fiscal year and finished FY2012. Work to be completed hopefully by Aug 1st. Discussion on policy for when to do work on side roads. Consensus that RSA policy will continue to be grade all side roads in spring and fall, plowing done when residents request, hardpack removal on all streets.
3. Discussion on acceptance of $500,000 grant to make safety improvements to EFR. RSA will need to spend $50,000 matching of which $33,000 will be taken out of project fund account. Improvements to include 3 turnouts for large vehicles including school bus, improving line of site at curves between Sebaugh and Sawmill. Discussion on need to figure out timeline and how much borough will charge for administering grant. Darcy and Frank volunteered to serve on committee to follow up on this project and report back to RSA. Consensus that all present interested in knowing when planning/information meetings occur on this project, emails will be sent out when meeting scheduled. Ed moved to accept $500,000 90/10 safety improvement grant, seconded by Stu. Unanimous approval by residents present.
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
4. Irene made motion to fund $50,000 matching grant from project funds and balance from savings account. Ed 2nd
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
5. Discussion on operating budget for FY2012 to include $7,000 for routine summer maintenance, $10,000 misc maintenance, $12,000 snowplowing and $100 mailing, Adding direct cost to borough of $7,400 brings grand total to $36,500. Move by Ed to accept FY12 budget of $36,500 to maintain road. Seconded by Irene. Poll of resident – unanimous approval
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
6. Tax cap discussion included review of why RSA annual tax collection continues to increase and how much money we need to maintain roads and save for future projects and unforeseen problems. Consensus need to have tax cap higher than budget so that money will be put in savings. Ed moved to set our revenue cap at $40,000. Seconded by Irene. Poll of residents present – 4 yea, 2 nea
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
7. Stu reported commissioners approved subdivision for Hanna’s way – 3 lots off OVT
8. Discussion of road maintenance done by Rolling Stone Inc. Irene reported resident had complained to her about washboard from truck plowing. Discussion on reason to use truck vs grader which is 1/4 the cost each time. Next plowing will be with grader. Irene moved to approve the contract with Rolling Stone Inc. Seconded by Ed
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
Public Comments
Darcy Etcheverry reported she was pursuing funding for a youth group to do weed control in right of way on main road. No pesticides will be used.
Ed will be acting chairman in March.
Next meeting set for Wednesday, Aug 17 7-9pm, Davies Garage
Meeting adjourned at 6pm
February 12, 2011
Moose Creek Community Center
Call to order at 4pm by Chairman, Stu Davies
Present: Commissioners: Ed Arobio, Irene Coben, Stu Davies. Residents: Dan Rees, Darcy Etcheverry, David Throop, Frank Duncklee, Robyn Davies, Thomas St.Clair, Warren Smith
Agenda approved without additions or changes
Minutes from last meeting handed out and reviewed. Motion by Irene to approve without any changes, 2nd by Ed
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
Financial report – money spent to date reviewed. Discussion on problems with clearing last summer. Half of road completed, will be finished this year with proper equipment.
Old Business
1. Stu reported he filled out third request for signs at rural services office
2. Stu gave update on $2/K mile project money. Residents went to an open house to review project as outlined by borough engineers. Estimated cost was $48,800, RSA voted previously to allow a maximum of $33,000 for this resurface project. Borough recently decided to let $2/K money be used for matching grant funds. RSA will use savings to do end of road resurfacing and project funds for portion of $50,000 90/10 matching grant.
3. Stu explained reason our collected taxes continue to increase from $18,000 in 2006 to $48,000 this year. Reasons include newly annexed area and new construction. Mill rates continue to increase because of inflation and new construction
4. Alternate commissioner position still open. Any resident encouraged to apply
5. Stu reported on AAA site update: Army Corps has 3.1 million to begin excavation and reclamation of this site located at 5.3 mile EFR. They have written plans for traffic control. $250,000 budgeted to repair any damage to road. Will have independent contractor assess damage to road. Suggestion for borough to be involved at this stage to assess damage and help decide how repairs would be made.
New Business
1. Maintenance last summer included resurface 2.5 mile for $18,968, asphalt patching to mile 5 for $6,430, grading and machine clearing
2. Upcoming repairs/maintenance include hardpack removal, mowing not finished last summer. Will need to do brush/tree clearing in right of way from heavy snow. Maintenance on mile 7.2-7.9 EFR will begin this fiscal year and finished FY2012. Work to be completed hopefully by Aug 1st. Discussion on policy for when to do work on side roads. Consensus that RSA policy will continue to be grade all side roads in spring and fall, plowing done when residents request, hardpack removal on all streets.
3. Discussion on acceptance of $500,000 grant to make safety improvements to EFR. RSA will need to spend $50,000 matching of which $33,000 will be taken out of project fund account. Improvements to include 3 turnouts for large vehicles including school bus, improving line of site at curves between Sebaugh and Sawmill. Discussion on need to figure out timeline and how much borough will charge for administering grant. Darcy and Frank volunteered to serve on committee to follow up on this project and report back to RSA. Consensus that all present interested in knowing when planning/information meetings occur on this project, emails will be sent out when meeting scheduled. Ed moved to accept $500,000 90/10 safety improvement grant, seconded by Stu. Unanimous approval by residents present.
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
4. Irene made motion to fund $50,000 matching grant from project funds and balance from savings account. Ed 2nd
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
5. Discussion on operating budget for FY2012 to include $7,000 for routine summer maintenance, $10,000 misc maintenance, $12,000 snowplowing and $100 mailing, Adding direct cost to borough of $7,400 brings grand total to $36,500. Move by Ed to accept FY12 budget of $36,500 to maintain road. Seconded by Irene. Poll of resident – unanimous approval
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
6. Tax cap discussion included review of why RSA annual tax collection continues to increase and how much money we need to maintain roads and save for future projects and unforeseen problems. Consensus need to have tax cap higher than budget so that money will be put in savings. Ed moved to set our revenue cap at $40,000. Seconded by Irene. Poll of residents present – 4 yea, 2 nea
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
7. Stu reported commissioners approved subdivision for Hanna’s way – 3 lots off OVT
8. Discussion of road maintenance done by Rolling Stone Inc. Irene reported resident had complained to her about washboard from truck plowing. Discussion on reason to use truck vs grader which is 1/4 the cost each time. Next plowing will be with grader. Irene moved to approve the contract with Rolling Stone Inc. Seconded by Ed
Ed Arobio - yes Irene Coben – yes Stu Davies - yes
Public Comments
Darcy Etcheverry reported she was pursuing funding for a youth group to do weed control in right of way on main road. No pesticides will be used.
Ed will be acting chairman in March.
Next meeting set for Wednesday, Aug 17 7-9pm, Davies Garage
Meeting adjourned at 6pm
Tuesday, February 8, 2011
Agenda 2-12-11
Agenda 23 Mile Slough RSA
1st Quarter Meeting 2011
February 12, 4-6 pm
Moose Creek Community Center
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
Old Business:
1. signs
2. $2K/mile project fund update
3. Update on tax cap adjustment
4. Alternate commissioner
5. AAA site
New Business
1. Maintenance work completed last summer
2. Repairs/maintenance needing to be completed
a. Hardpack removal
b. Side road plowing/grading
3. Grant of $500,000 - discussion and vote to accept
4. Discussion & vote of funding for grant match money if approved
5. FY 2012 budget discussion & vote to approve
6. Tax cap discussion and vote
7. Driveway & subdivision applications
8. Maintenance contract renewal
Public Comments
Commissioner Comments
• District Committee- ARSAC
o March 8th Gravel Road management training
o March 22nd & April 5th Road Management Planning
Next meeting
• 3rd quarter – Wednesday, Aug 17, 7-9 Davies garage
Adjournment
1st Quarter Meeting 2011
February 12, 4-6 pm
Moose Creek Community Center
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
Old Business:
1. signs
2. $2K/mile project fund update
3. Update on tax cap adjustment
4. Alternate commissioner
5. AAA site
New Business
1. Maintenance work completed last summer
2. Repairs/maintenance needing to be completed
a. Hardpack removal
b. Side road plowing/grading
3. Grant of $500,000 - discussion and vote to accept
4. Discussion & vote of funding for grant match money if approved
5. FY 2012 budget discussion & vote to approve
6. Tax cap discussion and vote
7. Driveway & subdivision applications
8. Maintenance contract renewal
Public Comments
Commissioner Comments
• District Committee- ARSAC
o March 8th Gravel Road management training
o March 22nd & April 5th Road Management Planning
Next meeting
• 3rd quarter – Wednesday, Aug 17, 7-9 Davies garage
Adjournment
Sunday, January 16, 2011
Winter meeting 2-12-11
Hello Neighbors
Please mark your calenders on February 12, 2011, for the winter meeting of our RSA. We will meet at the Moose Crk Community Center at 4:00 PM. This is an important meeting as we have much to discuss and finalize. Discussion items that require voting include the 2011/2012 budget and a 90/10 matching grant in the amount of $500,000. Yes,our project was approved for funding in 2012. We approved this project at our last meeting for submittal to the borough for review and approval. The project, Eielson Farm Road Safety Improvements, passed muster by the review committee, ARSAC, and the borough assembly. We have since received a letter from rural services outlining what the RSA needs to do to receive these funds. If we vote to receive these funds and pay the $50,000 match, we must then prioritize the safety improvements we want. We submitted the following safety issues in the project application: improve line of sight at the S curve at 4.2 mile, 3 slow moving vehicle pull-outs, and a school bus turn-around. We can discuss other items as necessary at the meeting.
The resurfacing project at mile 7.2-7.5 continues in process. There will be an open house on January 18, 2011, in the Borough Assembly Chambers from 6-7:30 PM to learn more about this project, comment and ask questions of the engineer, Michael Breadlie. I plan to attend and will report more at the meeting. This is 2K/mile project money that has been in our account for 2 years. Construction is planned for this summer. It will be interesting to see the engineer's cost estimate.
Other things to think about for this summer is reclamation of the AAA site on Mental Health Lands near 5.3 mile. This will cause heavy truck traffic for the duration of this project and could damage EFR. I would like your input on how to monitor this project to recover any damages that may occur.
So far this winter we have plowed the road 3 times. As you know the first time in November we graded the road during the icepacalypse causing some extremely slippery conditions. We added two loads of gravel to the curves and intersections. We had not done this before. We have since plowed the road twice to define the shoulder using the contractor's truck plow. Using the truck plow is much less expensive than bringing out the grader, $1800 vs $450. During the last plow on January 8, Mitch hit OVT, the paper boxes, and Arctic Fox Loop in addition to the main road. We will review our plowing needs for the rest of the year at the meeting.
Finally, this is a call for other agenda items to discuss at the meeting. Please phone or respond via e-mail. The commissioners hope to see you at the meeting where more information will be available.
Thanks Stu Davies
Please mark your calenders on February 12, 2011, for the winter meeting of our RSA. We will meet at the Moose Crk Community Center at 4:00 PM. This is an important meeting as we have much to discuss and finalize. Discussion items that require voting include the 2011/2012 budget and a 90/10 matching grant in the amount of $500,000. Yes,our project was approved for funding in 2012. We approved this project at our last meeting for submittal to the borough for review and approval. The project, Eielson Farm Road Safety Improvements, passed muster by the review committee, ARSAC, and the borough assembly. We have since received a letter from rural services outlining what the RSA needs to do to receive these funds. If we vote to receive these funds and pay the $50,000 match, we must then prioritize the safety improvements we want. We submitted the following safety issues in the project application: improve line of sight at the S curve at 4.2 mile, 3 slow moving vehicle pull-outs, and a school bus turn-around. We can discuss other items as necessary at the meeting.
The resurfacing project at mile 7.2-7.5 continues in process. There will be an open house on January 18, 2011, in the Borough Assembly Chambers from 6-7:30 PM to learn more about this project, comment and ask questions of the engineer, Michael Breadlie. I plan to attend and will report more at the meeting. This is 2K/mile project money that has been in our account for 2 years. Construction is planned for this summer. It will be interesting to see the engineer's cost estimate.
Other things to think about for this summer is reclamation of the AAA site on Mental Health Lands near 5.3 mile. This will cause heavy truck traffic for the duration of this project and could damage EFR. I would like your input on how to monitor this project to recover any damages that may occur.
So far this winter we have plowed the road 3 times. As you know the first time in November we graded the road during the icepacalypse causing some extremely slippery conditions. We added two loads of gravel to the curves and intersections. We had not done this before. We have since plowed the road twice to define the shoulder using the contractor's truck plow. Using the truck plow is much less expensive than bringing out the grader, $1800 vs $450. During the last plow on January 8, Mitch hit OVT, the paper boxes, and Arctic Fox Loop in addition to the main road. We will review our plowing needs for the rest of the year at the meeting.
Finally, this is a call for other agenda items to discuss at the meeting. Please phone or respond via e-mail. The commissioners hope to see you at the meeting where more information will be available.
Thanks Stu Davies
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