Twenty Three Mile Slough RSA meeting on August 6, 2016
Call to order at 4:05 pm by Chairman, Stu Davies at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies, Jason Peters, John Tobin, Matt Williams, Residents: Robyn Davies, Michael Ganley, Jacob Hinkkanen, Ron Illingworth, Mark Kern, Roxanne Montano, Anthony Mosher, Paul Paden, Warren Smith, Frank Walczyk
Stu welcomed new commissioner Matt Williams
Agenda –Jason moved to approve agenda without additions or changes. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes
Minutes from last meeting –Motion by Jason to approve minutes without changes. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes
Financial report – Robyn reviewed financial report attached to agenda. Budget on back of agenda mislabeled as FY 2015/16 instead of 2016/17 Robyn will change. No other mistakes/comments
Old Business
1. Right of Way- Dozer has not yet been moved. Stu presented letter to send to Greatland Properties to remind them of their agreement to move this summer. Matt will call if he has phone number Stu made motion to send letter, second by Jason
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes
New Business
1. Election of officers –Matt made motion to remain with current officers of Stu chair and district rep, John secretary. Second by Jason
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes
2. Road work completed this summer – review of expenses.
Consensus that gravel on corners was expensive but may keep someone from going off road. Complaint that gravel was left on RAP which made for dangerous situation. Report that culvert was also damaged. Consensus culvert was not needed. Will evaluate effectiveness next summer and decide whether to add gravel to other problem areas or pursue other options for sharp shoulders.
Discussion on money spent filling crack and potholes with gravel which did not stay in. Consensus need to keep up on pothole repair. Problem with Mitch getting to pothole filling. Stu will figure out rules for using other contractors.
Consensus crack will continue to occur and need to be fixed every year. Discussion on turning that portion of road into gravel so that grading could be done as necessary.
3.Repairs/Maintenance needing to be completed-
• Ron reported signs needing to be fixed include by his house and on curve at 3 mile. Stu will contact Mitch about repairing those
• Request by resident on OVT #1 for more gravel.
• Steep shoulders/holes at intersection with Polar Fox
• Robyn reported she added all assessments on Prince, Skila and Swede. With that figure she calculated 75% of the amount of taxes collected using a 2.983 mill rate. She proposed that amount of $1,500 would be a fair amount to give that area that much of needed gravel each year. Residents of those roads do not routinely drive Eielson Farm road.
4. Tax Cap discussion and vote – Stu made motion to not raise taxes. Second by Matt. After a lengthy discussion the motion failed
Stu Davies - yes Jason Peters - no John Tobin – no Matt Williams-no
A straw poll of those present resulted in a tie vote. There was not a motion to increase taxes instead a consensus to gather more information and revisit this discussion at next meeting.
5. Project submittal- motion by Stu, second by John to submit the project of
Safety upgrade to Eielson Farm Road and OVT#3. Replace existing RAP with chip seal, upgrade surface on OVT #3, clear the right of way on curves and widen road if necessary. Project not to exceed $500,000. Review of project with borough engineers and residents will determine priority of areas to upgrade.
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes
Public Comments-
• Jacques Etcheverry brought up the idea of residents doing work on road as a way to save money. Stu will bring up the issue at an ARSAC meeting.
• Ron Illingworth reported visitors to his farm had commented on how much better the road is.
Commissioner Comments – Stu reported ARSAC is only meeting 4X year. No other comments
Next Meeting – in February at time and date TBA
Jason made motion to adjourn meeting at 5:45 pm. Second by Matt
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes
Monday, August 22, 2016
Thursday, July 28, 2016
8-6-16 Agenda
Agenda
23 Mile Slough RSA
Summer Meeting 2016
August 6, 4-6 pm, Saturday
4800 Eielson Farm Road
Call to Order
Introductions/Sign in
Approval of Agenda
Approval of Minutes
Financial Report- transfer of funds
Old Business:
New Business
1. Election of officers. Chair, Sec, District Rep
2. Maintenance work completed this summer
3. Repairs/maintenance needing to be completed
4. Tax Cap discussion and vote
5. Project submittal
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• Winter – Saturday, February ?, 4-6 at 4800 Eielson Farm Road
Adjournment
23 Mile Slough RSA
Summer Meeting 2016
August 6, 4-6 pm, Saturday
4800 Eielson Farm Road
Call to Order
Introductions/Sign in
Approval of Agenda
Approval of Minutes
Financial Report- transfer of funds
Old Business:
New Business
1. Election of officers. Chair, Sec, District Rep
2. Maintenance work completed this summer
3. Repairs/maintenance needing to be completed
4. Tax Cap discussion and vote
5. Project submittal
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• Winter – Saturday, February ?, 4-6 at 4800 Eielson Farm Road
Adjournment
4-23-16 special meeting
Twenty Three Mile Slough RSA meeting on April 23, 2016
Call to order at 4:04 pm by Chairman, Stu Davies, at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies, Jason Peters, John Tobin, Residents: Robyn Davies, Frank Duncklee, Michael Ganley, Ron Illingworth, Josh Jordan, Warren Smith
Stu discussed bids received to fix 1821 feet at start of road and 876 foot crack.
JVP Construction total $52,600
Great Northwest total $59,970
Rolling stone does not have equipment to do fix, thought would require about $37,000
Have $73,000 in savings to spend leaving $11,326 in reserve account plus $20,857 in our operating budget to do work until July 1st. July 1st $34,610 will be added to our operating budget.
Stu made motion to accept the estimate from JVP construction to repair 2 sections and to use savings to pay. Second by John. Discussion followed to include
Other work needing to be completed this summer – mow first third, remove culvert on Prince, Old Valdez 1 has area that is difficult to travel during breakup. Stu will talk with Mitch about completing this work with money in operating budget. Mitch will also start on pothole repair and using gravel to repair shoulders and widen problem corners
Need for more money to keep up with road repairs. Majority present in favor of raising taxes from mil rate of 2.9 to 5
Call for vote
Stu Davies - yes Jason Peters - yes John Tobin - yes
Next Meeting – Tentatively scheduled for Saturday, August 6th at 4 pm. 4800 Eielson Farm Road
Meeting adjourned at 5:10 pm
Submitted by Robyn Davies for Secretary John Tobin
Call to order at 4:04 pm by Chairman, Stu Davies, at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies, Jason Peters, John Tobin, Residents: Robyn Davies, Frank Duncklee, Michael Ganley, Ron Illingworth, Josh Jordan, Warren Smith
Stu discussed bids received to fix 1821 feet at start of road and 876 foot crack.
JVP Construction total $52,600
Great Northwest total $59,970
Rolling stone does not have equipment to do fix, thought would require about $37,000
Have $73,000 in savings to spend leaving $11,326 in reserve account plus $20,857 in our operating budget to do work until July 1st. July 1st $34,610 will be added to our operating budget.
Stu made motion to accept the estimate from JVP construction to repair 2 sections and to use savings to pay. Second by John. Discussion followed to include
Other work needing to be completed this summer – mow first third, remove culvert on Prince, Old Valdez 1 has area that is difficult to travel during breakup. Stu will talk with Mitch about completing this work with money in operating budget. Mitch will also start on pothole repair and using gravel to repair shoulders and widen problem corners
Need for more money to keep up with road repairs. Majority present in favor of raising taxes from mil rate of 2.9 to 5
Call for vote
Stu Davies - yes Jason Peters - yes John Tobin - yes
Next Meeting – Tentatively scheduled for Saturday, August 6th at 4 pm. 4800 Eielson Farm Road
Meeting adjourned at 5:10 pm
Submitted by Robyn Davies for Secretary John Tobin
Wednesday, March 16, 2016
Minutes meeting 2-20-16
Twenty Three Mile Slough RSA meeting on February 20, 2016
Call to order at 4:03 pm by Chairman, Stu Davies at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies, Jason Peters, John Tobin, Residents: Robyn Davies(teleconference), Paul Finch, Michael Ganley, Ron Illingworth, Josh Jordan, Anthony Mosher, Paul Paden, Dan Rees, Warren Smith, Don Sutton
Agenda –John moved to approve agenda without additions or changes. 2nd by Jason
Stu Davies - yes Jason Peters - yes John Tobin - yes
No guest presentations
Minutes from last meeting –Motion by Jason to approve minutes without changes. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
Financial report – Robyn reported that borough has new form to fill out to move money from savings to operating budget. Motion by Jason to approve financial report as submitted and submit form to transfer $12,000 from fund balance to working budget. (This transfer was previously voted on 9/26/15). money spent to date reviewed. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
Old Business
1. Commissioner Vacancy – Residents encouraged to sign up to serve as commissioner
2. Right of way issues – letters sent which resulted in right of way cleared at corner EFR and OVT #3. Dozer in right of way on Cowpie will be moved this summer
3. Revolving loan fund – Robyn reported that new ordinance requires RSA to pay for election costs which would be around $1,500. Loan committee would decide payback terms and viability of request. $300,000 would probably be for 1% - 10 year payback or $30,000/year. This amount would require a tax increase. Consensus to spend savings before pursuing a loan.
4. Traffic counter – Warren submitted DOT report showing 5-600/day Aug 1-9th at start of EFR after slough which is an increase from 200/day in 2002. Counter at Stringer did not show any increase in 10 years. They may do another counter in 3 years
New Business
1. Road work completed since last meeting
a. Gravel on skila. Still piled up. Stu will talk with Mitch.
b. Signs – problem with sign down on 3 mile corner and confusing sign on OVT #3. Motion by Jason to have contractor fix signs. 2nd by John.
Stu Davies - yes Jason Peters - yes John Tobin - yes
2. Repairs/Maintenance needing to be completed-
a. Rap from bridge to chip seal – Stu got estimate from Mitch of $37,000. Consensus we do not have the money to do that and instead need to again add asphalt to fill potholes.
b. Mitch gave estimate of $16,000 to fix big crack at 2 mile. Crack is deep, Stu will contact Mitch about adding gravel as temporary fill.
c. Estimate by Mitch of $17,000 to fix shoulders at 9 mile
d. Culvert on prince is causing cars to bottom out. Stu will get estimate to pull out culvert
e. Discussion of problem on corner at 3 mile which is narrow with steep shoulders
Discussion on other problem corners/shoulders which have contributed to vehicles going off the road. Discussion on the feasibility of just adding gravel to those areas. These shoulders were identified in the meeting February 2015, to improve width and shoulder at curves by Arctic Fox, Sebaugh and 5.4 mile.
f. Discussion on how to best spend the money in our savings. Stu and Jason will contact Great Northwest and/or other contractors to get bid on fixing the problems identified above which would include cost to bring in a grinder.
g. Other work needing to be completed this summer include pothole repair, mowing first 1/3, tree removal from right of way.
h. Motion by Jason to gather information and meet again April 23rd at 4pm to prioritize work to be completed this summer and again discuss applying for revolving loan which is due in June– 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
3. Budget 2015-2016 –Jason moved to approve budget as submitted ($32,100), second by John.
Stu Davies - yes Jason Peters - yes John Tobin - yes
4. Tax cap –Jason moved to maintain tax cap as is. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
5. Short term goals - will be decided at April meeting
Long term goals - as identified on agenda with addition of the problem of more money needed to keep up with road maintenance.
6. Jason made motion to approve maintenance contract renewal . John 2nd
Stu Davies - yes Jason Peters - yes John Tobin - yes
Public Comments-
• Josh Jordan opened discussion on way to get those residents in “no man’s land” to pay to use road. Those residents would all get chance to vote in election and it is the feeling of those present they would not vote to tax themselves.
Commissioner Comments - none
Next Meeting – Tuesday, August 17 at 6:30 pm. 4800 Eielson Farm Road
Meeting adjourned at 5:35 pm
Submitted by Robyn Davies for Secretary John Tobin
Call to order at 4:03 pm by Chairman, Stu Davies at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies, Jason Peters, John Tobin, Residents: Robyn Davies(teleconference), Paul Finch, Michael Ganley, Ron Illingworth, Josh Jordan, Anthony Mosher, Paul Paden, Dan Rees, Warren Smith, Don Sutton
Agenda –John moved to approve agenda without additions or changes. 2nd by Jason
Stu Davies - yes Jason Peters - yes John Tobin - yes
No guest presentations
Minutes from last meeting –Motion by Jason to approve minutes without changes. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
Financial report – Robyn reported that borough has new form to fill out to move money from savings to operating budget. Motion by Jason to approve financial report as submitted and submit form to transfer $12,000 from fund balance to working budget. (This transfer was previously voted on 9/26/15). money spent to date reviewed. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
Old Business
1. Commissioner Vacancy – Residents encouraged to sign up to serve as commissioner
2. Right of way issues – letters sent which resulted in right of way cleared at corner EFR and OVT #3. Dozer in right of way on Cowpie will be moved this summer
3. Revolving loan fund – Robyn reported that new ordinance requires RSA to pay for election costs which would be around $1,500. Loan committee would decide payback terms and viability of request. $300,000 would probably be for 1% - 10 year payback or $30,000/year. This amount would require a tax increase. Consensus to spend savings before pursuing a loan.
4. Traffic counter – Warren submitted DOT report showing 5-600/day Aug 1-9th at start of EFR after slough which is an increase from 200/day in 2002. Counter at Stringer did not show any increase in 10 years. They may do another counter in 3 years
New Business
1. Road work completed since last meeting
a. Gravel on skila. Still piled up. Stu will talk with Mitch.
b. Signs – problem with sign down on 3 mile corner and confusing sign on OVT #3. Motion by Jason to have contractor fix signs. 2nd by John.
Stu Davies - yes Jason Peters - yes John Tobin - yes
2. Repairs/Maintenance needing to be completed-
a. Rap from bridge to chip seal – Stu got estimate from Mitch of $37,000. Consensus we do not have the money to do that and instead need to again add asphalt to fill potholes.
b. Mitch gave estimate of $16,000 to fix big crack at 2 mile. Crack is deep, Stu will contact Mitch about adding gravel as temporary fill.
c. Estimate by Mitch of $17,000 to fix shoulders at 9 mile
d. Culvert on prince is causing cars to bottom out. Stu will get estimate to pull out culvert
e. Discussion of problem on corner at 3 mile which is narrow with steep shoulders
Discussion on other problem corners/shoulders which have contributed to vehicles going off the road. Discussion on the feasibility of just adding gravel to those areas. These shoulders were identified in the meeting February 2015, to improve width and shoulder at curves by Arctic Fox, Sebaugh and 5.4 mile.
f. Discussion on how to best spend the money in our savings. Stu and Jason will contact Great Northwest and/or other contractors to get bid on fixing the problems identified above which would include cost to bring in a grinder.
g. Other work needing to be completed this summer include pothole repair, mowing first 1/3, tree removal from right of way.
h. Motion by Jason to gather information and meet again April 23rd at 4pm to prioritize work to be completed this summer and again discuss applying for revolving loan which is due in June– 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
3. Budget 2015-2016 –Jason moved to approve budget as submitted ($32,100), second by John.
Stu Davies - yes Jason Peters - yes John Tobin - yes
4. Tax cap –Jason moved to maintain tax cap as is. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
5. Short term goals - will be decided at April meeting
Long term goals - as identified on agenda with addition of the problem of more money needed to keep up with road maintenance.
6. Jason made motion to approve maintenance contract renewal . John 2nd
Stu Davies - yes Jason Peters - yes John Tobin - yes
Public Comments-
• Josh Jordan opened discussion on way to get those residents in “no man’s land” to pay to use road. Those residents would all get chance to vote in election and it is the feeling of those present they would not vote to tax themselves.
Commissioner Comments - none
Next Meeting – Tuesday, August 17 at 6:30 pm. 4800 Eielson Farm Road
Meeting adjourned at 5:35 pm
Submitted by Robyn Davies for Secretary John Tobin
Monday, February 15, 2016
proposed budget of 2016/17
Routine summer maintenance $7,000.00
Misc repairs and upgrades $10,000.00
Snowplowing $15,000.00
Mailing supplies $100.00
Misc repairs and upgrades $10,000.00
Snowplowing $15,000.00
Mailing supplies $100.00
Agenda 2-20-16
Agenda 23 Mile Slough RSA
1st Quarter Meeting 2015
February 20, 4-6 pm
4800 Eielson Farm Road
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
1. Transfer funds
Old Business:
1. Commissioner vacancy
2. Right of way issues
3. Revolving loan fund
4. Traffic counter
New Business
1. Road work completed since last meeting
a. Gravel Skila
b. Signs
2. Repairs/maintenance needing to be completed
a. rap from bridge to chip seal
b. Pothole repair
c. Mow start to OVT & Cowpie
d. Spot tree/brush removal
e. Shoulders
3. FY 2016/17 budget discussion & vote to approve
4. Discussion and vote on tax cap
5. Short-term and Long-term planning
Short term goals - see above to be completed summer 2016
Long term goals chip seal remaining sections main road
Upgrade Swede, Skila & Prince to Title 17 standards
Resurface last mile of main road with RAP
Bring all roads in RSA up to Title 17 standards
Acceleration lane on Richardson
6. Vote to approve maintenance contract renewal
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• 3rd quarter - Wednesday, Aug 17, 7-9 Davies house
Adjournment
1st Quarter Meeting 2015
February 20, 4-6 pm
4800 Eielson Farm Road
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Approval of Minutes
Financial Report
1. Transfer funds
Old Business:
1. Commissioner vacancy
2. Right of way issues
3. Revolving loan fund
4. Traffic counter
New Business
1. Road work completed since last meeting
a. Gravel Skila
b. Signs
2. Repairs/maintenance needing to be completed
a. rap from bridge to chip seal
b. Pothole repair
c. Mow start to OVT & Cowpie
d. Spot tree/brush removal
e. Shoulders
3. FY 2016/17 budget discussion & vote to approve
4. Discussion and vote on tax cap
5. Short-term and Long-term planning
Short term goals - see above to be completed summer 2016
Long term goals chip seal remaining sections main road
Upgrade Swede, Skila & Prince to Title 17 standards
Resurface last mile of main road with RAP
Bring all roads in RSA up to Title 17 standards
Acceleration lane on Richardson
6. Vote to approve maintenance contract renewal
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• 3rd quarter - Wednesday, Aug 17, 7-9 Davies house
Adjournment
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