Date of Meeting - August 18, 2010, 4800 Eielson Farm Road
Commissioners Present - Ed Arobio, Irene Coben, Stuart Davies
Other Attendees - Bill Blockcolsky, Robyn Davies, Travis & Kelly Eggleston, Sharon Harlow, Ron & Marji Illingworth, Charles Knight, Paul Paden, Mike Prax, Warren Smith, Brian & Jody Tansky, John Tobin
1. Meeting called to order at 7:10 p.m.
2. Election of officers: Nomination Stuart Davies, Chairman, Ed Arobio, Secretary. Moved and seconded
Vote - Stu Davies: Yea Ed Arobio: Yea Irene Coben: Yea
Motion approved
3. Review of the agenda – no changes requested. motion by Ed to approve, seconded by Stu,
Vote - Stu Davies: Yea Ed Arobio: Yea Irene Coben: Yea
Motion approved
4. Review of minutes from winter meeting - no changes, no comments from body, motion by Ed to approve, seconded by Stu, no objection
Vote - Stu Davies: Yea Ed Arobio: Yea Irene Coben: Yea
Motion approved
5. Review of financial report for past year, no comments from members, no changes
6. Reviewed new budget for 2010-2011, discussion about borough pulling $33,000 that had been proposed for projects this summer year and that will now be delayed until at least next summer
7. Reviewed and talked about Rolling Stone’s billing for past year and proposal for work in coming year, many concerns by commissioners and members to increased work charges; generally satisfied with Rolling Stone’s road work but very dissatisfied with brush cutting and charges being made; Stu will call to talk to contractor about concerns
8. Stu announced that the Commission is still looking for someone to fill the alternate position on the Board and applications are available for anyone wishing to apply
9. STATE MAINTENANCE ISSUE: Robyn met with Representative Tammie Wilson and went to FMATS meeting. Ethan Birkholz, DOT, told Robyn that EFR is not an alternate route and has never has been used as an alternate route when the Richardson Hwy has been closed, residents know differently. Bottom line is that the DOT Commissioner needs to approve the state taking over maintenance of main road. No volunteers to serve on committee to pursue this issue. Commissioners encouraged Robyn to keep on pushing this issue with State
10. On May 10-14 a speed and vehicle counter was placed on EFR, discussion about what excessive speeds and weight issues from commercial trucks dumping sewage are doing to cause damage to EFR
11. Stu talked about what he was doing to get signage installed, did everything asked for by the borough, filled out forms, everything, and there are still no signs installed, even though the borough has money in the budget for signage; excuse was borough was inventorying all 15,000 signs in the borough first; Stu proposed going and buying signs, Ed moved to spend up to $1,000 on signage, seconded by Irene, approved by members.
Vote - Stu Davies: Yea Ed Arobio: Yea Irene Coben: Yea
Motion approved
12. Project Funds: Plan to use $2K/mile project fund to fix 3 sections did not happen this summer. We used savings to fix 1st and 2nd section. Need to vote to fix final part down around 7.2 mile. Ed moved to spend $33,440 from $2/K project fund account to improve Eielson Farm Road from 7.2-7.9 mile. Improvement will utilize the engineering expertise of FNSB, pubic works, to come up with a plan for surface upgrade which is not to exceed $33,440. Irene seconded the motion and approved by members.
Vote - Stu Davies: Yea Ed Arobio: Yea Irene Coben: Yea
Motion approved
13. Stu gave the membership a rundown on sewage trucks using our road even during weight restriction. Suggestion made to talk to owner about suspending dumping during the time we have weight restriction on EFR, or ask him to donate some additional money to RSA for road maintenance due to damage caused by his trucks, motion made by Ed, seconded by Irene to have Stu write a letter from all RSA commission members to Fairbanks Pumping and Thawing addressing our concerns. Residents present approved
Vote - Stu Davies: Yea Ed Arobio: Yea Irene Coben: Yea
Motion approved
14. Review of road repairs done this summer: rapped 1 section at 2.0-2.6 mile, asphalted 1/2 mile section, bladed at breakup, just under 4 miles of brushing had been done so far and commission has already been billed $3,420 for that brushing, when contractor had proposed and had previously been approved for only 8 hours, contractor has already charged RSA more than was budgeted and originally proposed and the job is less than half done. Discussion on improper use of equipment and Stu will contact contractor and express commission concerns.
15. Robyn presented proposals for project requests from the borough, see attached information. Changes to recommended submittals include deleting request to construct roads which do not go to any property. These include Brutus, Casper, Gopher, Lizzy Lou Drive, Ringo, Rum, Stormdoor, Stripes and Swede. Motion made by Ed and seconded by Irene to approve recommended submittals with above changes. Prioritize top 2 with #1 being Safety improvements to EFR & #2 being Surface upgrade to EFR.
#1 $500,000 of safety improvements to EFR identified by commissioners, residents, contractor and borough engineers. These could include widening of corners at 4 mile, constructing 3 pullouts for wide vehicles, adding gravel to steep banks which have a history of causing accidents…
#2 Upgrade the surface of EFR starting at 1 mile and going until $500,000 has been spent
Motion approved by all present
Vote - Stu Davies: Yea Ed Arobio: Yea Irene Coben: Yea
Motion approved
16. Tax Cap Discussion: after discussion of this issue among membership, motion made by Ed to keep tax cap at current rate of $38,000, seconded by Irene, no objection or discussion, approved by residents.
Vote - Stu Davies: Yea Ed Arobio: Yea Irene Coben: Yea
Motion approved
17. Review of driveway and subdivision applications for Second Chance & Marlow Subdivision and Garn driveway. No concerns from residents. Moved and seconded to approve all applications.
Vote - Stu Davies: Yea Ed Arobio: Yea Irene Coben: Yea
Motion approved
18. Discussion of bus routes and any safety issues. Ron noted corner at 6 mile needs brushing. No other concerns.
19. ARSAC comments by Stu: ARSAC passed a resolution about minimum road standards, Stu voted against it because there were no costs associated with the approved resolution; rural services put out that resolution without any input from RSAs, they changed road specifications and sent out bids to contractors and said nothing could be done to stop public works personnel from doing so; no rural services manager in place which is a detriment to RSAs, resolutions come before ARSAC and are submitted to assembly without really any cost issue considerations
20. Next meeting will be held February 5, 2011 from 4-6 pm
21. Adjournment at 9:25 p.m.
Saturday, October 9, 2010
Tuesday, August 10, 2010
Budget report FY10
Final FY 2009/2010
Total Budget $57,370.00
spent ($53,902.36)
Remaining $3,467.64
Budget by individual categories
snow removal $7,500
---10/10 moved from unforseen +$5,000 = $12,500.00
---11/14/2009 main road - ($1,580) = $10,920
---12/21/2009 main road - ($1,580) = $9,340
---3/22/2010 hardpack removal - ($3,516) = $5,824
side road blading $1,740.00
---9/1 grading OVT & end EFR - ($690.30) = $1,049.70
main road repairs $40,000.00
---9/1 upgrade to newly annexed OVT - ($9,460.00) = $30,540
---9/1 asphault repair to EFR - ($17,767.50) = $12,772.50
---6/21 RAP repair at mile 4 - ($18,968.00) = ($6,245.50)
Misc unforseens $5,000
---10/10 moved to snowplowing - ($5,000) = 0
signs $2,000
---10/10 move to mailing - ($100) = $1,900
---13-Oct - ($219) = $1,681
---17-Nov - ($121.50) = $1,559.00
Mailing supplies $0.00
---10/10 moved from signs + $100 = $100.00
As of 6/30/10
$97,000.00 Savings
$33,440.00 Project funds
Total Budget $57,370.00
spent ($53,902.36)
Remaining $3,467.64
Budget by individual categories
snow removal $7,500
---10/10 moved from unforseen +$5,000 = $12,500.00
---11/14/2009 main road - ($1,580) = $10,920
---12/21/2009 main road - ($1,580) = $9,340
---3/22/2010 hardpack removal - ($3,516) = $5,824
side road blading $1,740.00
---9/1 grading OVT & end EFR - ($690.30) = $1,049.70
main road repairs $40,000.00
---9/1 upgrade to newly annexed OVT - ($9,460.00) = $30,540
---9/1 asphault repair to EFR - ($17,767.50) = $12,772.50
---6/21 RAP repair at mile 4 - ($18,968.00) = ($6,245.50)
Misc unforseens $5,000
---10/10 moved to snowplowing - ($5,000) = 0
signs $2,000
---10/10 move to mailing - ($100) = $1,900
---13-Oct - ($219) = $1,681
---17-Nov - ($121.50) = $1,559.00
Mailing supplies $0.00
---10/10 moved from signs + $100 = $100.00
As of 6/30/10
$97,000.00 Savings
$33,440.00 Project funds
Agenda 8/18/10 meeting
Agenda 23 Mile Slough RSA
3rd Quarter Meeting
August 18, 7-9 pm
4800 Eielson Farm Road
Call to Order
Introductions/Sign in
Approval of Agenda
Guest Presentations/comments
Election of Officers
Approval of Minutes
Financial Report
Old Business:
• Alternate position open
• State Maintenance
• Speed counter – average speed 39mph - Average 165 vehicles/day
• Update on signage
• Update on using project funds
• Update on weight restrictions 100% allowed for sewage pump trucks,water delivery trucks, home heating trucks, garbage trucks, school buses et al
New Business
• Road repairs done this summer
• Maintenance issues
• Project request submittals
• Tax cap adjustment – all registered voters have right to vote, rentals included
• Driveway & subdivision applications
• Mtg for communication towers – Aug 19, 6pm NP City Hall
Public Comments
Commissioner Comments
• District Committee- ARSAC
Next meeting
• 1st quarter – Feb 5,2010 Sat 4-6 pm
Adjournment
Monday, July 26, 2010
RSA meeting
Mark your calendars for the next meeting of our road service area
Wednesday, August 18, 7-9pm in Davies garage, 4800 Eielson Farm Road
At this meeting we will be discussing and voting on
~~~Road repairs this summer
~~~Election of officers
~~~project request submittals - we may qualify for a grant of $500,000. We need your input. What is the most important upgrade for our roads? This grant will require us to pay $50,000 out of our savings account.
~~~tax cap adjustment - do we need to raise our taxes to pay for road maintenance? can we lower our taxes?
Please let us know if you have other items to add to the agenda.
Everyone is invited and encouraged to come to this important meeting when we will decide how to spend your taxes.
If you would like to be more involved in this decision making we still have an opening for an alternate commissioner and will bring applications for that position to the meeting.
Thank you,
your commissioners
Stu Davies 322-8382, Ed Arobio 488-9511, Irene Coben 488-1464
Wednesday, August 18, 7-9pm in Davies garage, 4800 Eielson Farm Road
At this meeting we will be discussing and voting on
~~~Road repairs this summer
~~~Election of officers
~~~project request submittals - we may qualify for a grant of $500,000. We need your input. What is the most important upgrade for our roads? This grant will require us to pay $50,000 out of our savings account.
~~~tax cap adjustment - do we need to raise our taxes to pay for road maintenance? can we lower our taxes?
Please let us know if you have other items to add to the agenda.
Everyone is invited and encouraged to come to this important meeting when we will decide how to spend your taxes.
If you would like to be more involved in this decision making we still have an opening for an alternate commissioner and will bring applications for that position to the meeting.
Thank you,
your commissioners
Stu Davies 322-8382, Ed Arobio 488-9511, Irene Coben 488-1464
Thursday, June 17, 2010
Weed Pull June 22nd and 24th
Hey everyone,
I pulled up a bird vetch plant in flower (attached) along our road last week, so it is definitely time to get out there and begin our weed pull! The white sweetclover (2nd picture) is growing, but thankfully has not started to flower.
June 20-26 is Invasive Weeds Awareness Week in Fairbanks, so I think it would be fun to time our pull with that event. My idea is to meet up on Tuesday and Thursday evening to pull from 6 to 8pm. We can see how far we get in those days, and plan for additional pulling the next week.
So, lets meet at Bathing Beauty at 6pm on the 22nd. I will pass out bags, help with plant ID, and then we can set off in teams to different segments of the road. Please bring gloves and comfortable shoes, and long pants are probably a good idea. Feel free to call me with questions 460-7927. Does anyone want to provide snacks?
On another note, below is a response from Bill Gryder about personal use of herbicides in the ROW. So, the idea of each person controlling weeds in the ROW along their property would not be permissible if herbicides are to be used. Actually, this looks like even our weed pull is not permissible because we are entering borough ROW to do work...
Darcy,
As we discussed on the phone on Friday, the Borough cannot allow the use of herbicides in public road rights of way that are in road service areas. We don’t know what herbicide would be used, if it is approved by DEC and EPA, who would apply it and if they meet certification requirements. The public is not allowed to come onto Borough land or right of way and do work. We do have a permitting process for construction in rights of way (utilities and driveways) but herbicide use is not construction. The Borough does not have any process to oversee this activity.
The answer to your question of who owns the road in a road service area is not simple and depends on the nature of the public right of way for the road. The ownership of the underlying land can range from the public, as for a public road right of way dedicated through a subdivision plat, to private ownership of the land, as in the case of a public access easement crossing privately owned land. Ownership would need to be researched for each parcel to determine the nature of the right of way. Publicly dedicated right of way is held by the borough in trust for the public. The actual constructed roads in road service areas are maintained by the Borough for the use of the public.
Bill Gryder, P.E.Chief Civil Engineer
On Fri, May 14, 2010 at 10:15 AM, Darcy Etcheverry wrote:
Well everyone, the weeds have started growing and I am looking forward to our community pull event. Does anyone have a preference between weekends or weekdays? I know weekends are usually really busy in the summer, but weekdays may exclude the working population on the farm road. We could also plan for several weekday evenings. Let me know what works best for you, and I will plan accordingly. I am hoping for a date in late June or early July for our first effort.
Thanks,
Darcy
On Fri, Feb 12, 2010 at 9:27 AM, Darcy Etcheverry wrote:
I will organize the weed control pulls on Eielson Farm Rd, as a community member and hater of invasive plants. Though, in my personal and professional opinion, pulling will not be an effective method compared to spraying. If you have any ideas, please feel free to contact me at 460-7927. Also, I will be pursuing a change in borough regulation to allow road service areas to use funds for invasive plant control.
Thanks,
Darcy Etcheverry
On Thu, Feb 11, 2010 at 9:28 PM, Karl Monetti wrote:
This may not make me very popular, but that is not my mission in life anyway. It seems to me the people most at risk from any infestation of a noxious weed would be those who farm. Chris is not a farmer, nor am I. I do have an interest in eradicating noxious weeds when and where possible. Here we have an early infestation that could possibly impact local crop production. It is still in a stage where you can count individual plants. If anyone should be taking the lead on this it should be a farmer, and every one of the farmers along this road had better be out there next to me when the clean-up begins if they want to keep any credibility in my little world.
I have no patience for those who want someone else to do everything for them. Where is the farmer who will step up to the plate? I promise to help him/her in any way I can.
Karl
On Thu, Feb 11, 2010 at 11:33 AM, Stu Davies wrote:
Neighbors -
The response from rural services will limit our discussion of weed control using RSA funds at the winter meeting. This would appear to be a community project unrelated to road maintenance. I hope someone will step up to organize this effort.
Stu Davies
--------------------------------------------------------------------------------
Subject: RE: Weed Control - 23 Mile Slough
Date: Thu, 11 Feb 2010 10:59:19 -0900
From: bgryder@co.fairbanks.ak.us
To: farmerstudavies@hotmail.com
CC: arobio@alaska.net; aworhatch@co.fairbanks.ak.us; khawman@co.fairbanks.ak.us; SCJohnson@co.fairbanks.ak.us; jdolan@co.fairbanks.ak.us
Stu,
I verified with our legal department that the borough’s road maintenance and construction powers in the service area do not include control of noxious and invasive weeds. The service area cannot spend funds on herbicide spraying for weed control.
Bill Gryder, P.E.
From: Stu Davies [mailto:farmerstudavies@hotmail.com]
Sent: Tuesday, February 09, 2010 11:01 AM
To: Rural Services; Bill Gryder; April Barnes; Ed Arobio
Subject: Weed Control
Good Morning -
This is a general question for rural services staff. The 23 Mile RSA is located in a farming community. As such, we have a question regarding the spraying of noxious and invasive weeds occuring alongside our roadways. I reviewed the specifications for road maintenance and can find no reference to this type of work. Is the purchase of weed killer and spraying a legitimate use of our tax dollars? Has this been done before in other RSA's? If someone could research this and get back to me in a timely fashion, I would be grateful. If you can refer me to other resouces that would be helpful also.
I am mainly interested in the legal use of our funds for this type of maintenance.
Thanks
Stu Davies
Chair, 23 Mile RSA
I pulled up a bird vetch plant in flower (attached) along our road last week, so it is definitely time to get out there and begin our weed pull! The white sweetclover (2nd picture) is growing, but thankfully has not started to flower.
June 20-26 is Invasive Weeds Awareness Week in Fairbanks, so I think it would be fun to time our pull with that event. My idea is to meet up on Tuesday and Thursday evening to pull from 6 to 8pm. We can see how far we get in those days, and plan for additional pulling the next week.
So, lets meet at Bathing Beauty at 6pm on the 22nd. I will pass out bags, help with plant ID, and then we can set off in teams to different segments of the road. Please bring gloves and comfortable shoes, and long pants are probably a good idea. Feel free to call me with questions 460-7927. Does anyone want to provide snacks?
On another note, below is a response from Bill Gryder about personal use of herbicides in the ROW. So, the idea of each person controlling weeds in the ROW along their property would not be permissible if herbicides are to be used. Actually, this looks like even our weed pull is not permissible because we are entering borough ROW to do work...
Darcy,
As we discussed on the phone on Friday, the Borough cannot allow the use of herbicides in public road rights of way that are in road service areas. We don’t know what herbicide would be used, if it is approved by DEC and EPA, who would apply it and if they meet certification requirements. The public is not allowed to come onto Borough land or right of way and do work. We do have a permitting process for construction in rights of way (utilities and driveways) but herbicide use is not construction. The Borough does not have any process to oversee this activity.
The answer to your question of who owns the road in a road service area is not simple and depends on the nature of the public right of way for the road. The ownership of the underlying land can range from the public, as for a public road right of way dedicated through a subdivision plat, to private ownership of the land, as in the case of a public access easement crossing privately owned land. Ownership would need to be researched for each parcel to determine the nature of the right of way. Publicly dedicated right of way is held by the borough in trust for the public. The actual constructed roads in road service areas are maintained by the Borough for the use of the public.
Bill Gryder, P.E.Chief Civil Engineer
On Fri, May 14, 2010 at 10:15 AM, Darcy Etcheverry
Well everyone, the weeds have started growing and I am looking forward to our community pull event. Does anyone have a preference between weekends or weekdays? I know weekends are usually really busy in the summer, but weekdays may exclude the working population on the farm road. We could also plan for several weekday evenings. Let me know what works best for you, and I will plan accordingly. I am hoping for a date in late June or early July for our first effort.
Thanks,
Darcy
On Fri, Feb 12, 2010 at 9:27 AM, Darcy Etcheverry
I will organize the weed control pulls on Eielson Farm Rd, as a community member and hater of invasive plants. Though, in my personal and professional opinion, pulling will not be an effective method compared to spraying. If you have any ideas, please feel free to contact me at 460-7927. Also, I will be pursuing a change in borough regulation to allow road service areas to use funds for invasive plant control.
Thanks,
Darcy Etcheverry
On Thu, Feb 11, 2010 at 9:28 PM, Karl Monetti
This may not make me very popular, but that is not my mission in life anyway. It seems to me the people most at risk from any infestation of a noxious weed would be those who farm. Chris is not a farmer, nor am I. I do have an interest in eradicating noxious weeds when and where possible. Here we have an early infestation that could possibly impact local crop production. It is still in a stage where you can count individual plants. If anyone should be taking the lead on this it should be a farmer, and every one of the farmers along this road had better be out there next to me when the clean-up begins if they want to keep any credibility in my little world.
I have no patience for those who want someone else to do everything for them. Where is the farmer who will step up to the plate? I promise to help him/her in any way I can.
Karl
On Thu, Feb 11, 2010 at 11:33 AM, Stu Davies
Neighbors -
The response from rural services will limit our discussion of weed control using RSA funds at the winter meeting. This would appear to be a community project unrelated to road maintenance. I hope someone will step up to organize this effort.
Stu Davies
--------------------------------------------------------------------------------
Subject: RE: Weed Control - 23 Mile Slough
Date: Thu, 11 Feb 2010 10:59:19 -0900
From: bgryder@co.fairbanks.ak.us
To: farmerstudavies@hotmail.com
CC: arobio@alaska.net; aworhatch@co.fairbanks.ak.us; khawman@co.fairbanks.ak.us; SCJohnson@co.fairbanks.ak.us; jdolan@co.fairbanks.ak.us
Stu,
I verified with our legal department that the borough’s road maintenance and construction powers in the service area do not include control of noxious and invasive weeds. The service area cannot spend funds on herbicide spraying for weed control.
Bill Gryder, P.E.
From: Stu Davies [mailto:farmerstudavies@hotmail.com]
Sent: Tuesday, February 09, 2010 11:01 AM
To: Rural Services; Bill Gryder; April Barnes; Ed Arobio
Subject: Weed Control
Good Morning -
This is a general question for rural services staff. The 23 Mile RSA is located in a farming community. As such, we have a question regarding the spraying of noxious and invasive weeds occuring alongside our roadways. I reviewed the specifications for road maintenance and can find no reference to this type of work. Is the purchase of weed killer and spraying a legitimate use of our tax dollars? Has this been done before in other RSA's? If someone could research this and get back to me in a timely fashion, I would be grateful. If you can refer me to other resouces that would be helpful also.
I am mainly interested in the legal use of our funds for this type of maintenance.
Thanks
Stu Davies
Chair, 23 Mile RSA
Monday, June 7, 2010
Road update
23 Mile Slough RSA Users:
The Borough recently informed us via snail-mail that weight restrictions are no longer in effect. Feel free to haul your gravel, equipment, and septic waste at your convenience.
Our contractor will begin road work in the near future and is expected to make repairs to the road (EFR) at 2.5 to 3.0 mile. The plan is to complete this work with last year's budget money and needs to be completed prior to June 30.
Other planned work this year beginning with next year's budget cycle after July 1 is EFR rap repair at 4.7 mile to 5.2 mile.
We have been informed by both the contractor and acting rural services manager, Ann Worlatch, that rerapping EFR at 7.2 mile to 7.9 mile is not recommended and will result in the same surface we have now. They suggest grading, adding top cover (d-1) and letting it sit for a year until further engineering can be done. Both indicated that we have a sub base issue there that may require more than just a surface fix. Ms. Worlatch said that she would put this in writing to the RSA when we met with her on 05/18/2010. If this is acceptable to those folks living in this area, I think we should try to do this this year to close the longitudinal cracks and to prevent further sloughing of the road shoulders. I would like to coordinate this work with one of the rap repairs when the contractor has his equipment on the road.
Other planned work includes pothole filling and brush clearing. I would like to coordinate the mowing so that we can kill as many weeds as possible before they go to seed. That is very iffy since many plants will be flowering in the next few weeks prior to July 1.
Your thoughts and suggestions are always welcome.
Stu Davies, Ed Arobio, Irene Coben
The Borough recently informed us via snail-mail that weight restrictions are no longer in effect. Feel free to haul your gravel, equipment, and septic waste at your convenience.
Our contractor will begin road work in the near future and is expected to make repairs to the road (EFR) at 2.5 to 3.0 mile. The plan is to complete this work with last year's budget money and needs to be completed prior to June 30.
Other planned work this year beginning with next year's budget cycle after July 1 is EFR rap repair at 4.7 mile to 5.2 mile.
We have been informed by both the contractor and acting rural services manager, Ann Worlatch, that rerapping EFR at 7.2 mile to 7.9 mile is not recommended and will result in the same surface we have now. They suggest grading, adding top cover (d-1) and letting it sit for a year until further engineering can be done. Both indicated that we have a sub base issue there that may require more than just a surface fix. Ms. Worlatch said that she would put this in writing to the RSA when we met with her on 05/18/2010. If this is acceptable to those folks living in this area, I think we should try to do this this year to close the longitudinal cracks and to prevent further sloughing of the road shoulders. I would like to coordinate this work with one of the rap repairs when the contractor has his equipment on the road.
Other planned work includes pothole filling and brush clearing. I would like to coordinate the mowing so that we can kill as many weeds as possible before they go to seed. That is very iffy since many plants will be flowering in the next few weeks prior to July 1.
Your thoughts and suggestions are always welcome.
Stu Davies, Ed Arobio, Irene Coben
5-11-10 Traffic counter
Hello neighbors,
Irene called the borough this morning and found out that the traffic counter you have probably noticed at Cow Pie Lane was put in place by rural services to count numbers of cars using the road and the speed traveled. These numbers will be used to justify future requests for upgrades to our road.
They said they will remove the counter on Friday.
Stu
Irene called the borough this morning and found out that the traffic counter you have probably noticed at Cow Pie Lane was put in place by rural services to count numbers of cars using the road and the speed traveled. These numbers will be used to justify future requests for upgrades to our road.
They said they will remove the counter on Friday.
Stu
5-5-10 Clean up day
Irene Coben has volunteered to coordinate cleanup for our community. Please help her in this effort to clean along our roads. She has yellow bags at her home which may be picked up, filled and left alongside our road or taken to the highway to be picked up by volunteers. Bags will continue to be picked up through the month of May.
The yellow bags are not to be taken to transfer sites.
Irene lives at 2 mile, at the paper boxes. The yellow bags will be on a bench by her front door. Please pick up bags between the hours of 10-6. If you have questions you can contact Irene at 488-1464.
Thank you Irene for volunteering,
Stu
The yellow bags are not to be taken to transfer sites.
Irene lives at 2 mile, at the paper boxes. The yellow bags will be on a bench by her front door. Please pick up bags between the hours of 10-6. If you have questions you can contact Irene at 488-1464.
Thank you Irene for volunteering,
Stu
Tuesday, March 23, 2010
weight restrictions
Neighbors -
Spring is on its way and with it we'll have warmer temperatures and thawing conditions. Both conditions will impact our roads. This is a friendly reminder to please observe the road weight restrictions when they come into effect, some time in May, until they are over, some time in June. These restrictions are 50% of axle weight and apply to all commercial vehicles including farm trucks and trailers.
Speed and weight are two of the most damaging issues that can harm our fragile road surface. So, please observe the weight restrictions when in effect. Signs will be posted at each end of Eielson Farm Road when the restrictions come into effect. If you have questions or concerns, please contact a road service area commissioner.
Thanks,
Stu Davies
23 Mile Slough RSA Chair
Spring is on its way and with it we'll have warmer temperatures and thawing conditions. Both conditions will impact our roads. This is a friendly reminder to please observe the road weight restrictions when they come into effect, some time in May, until they are over, some time in June. These restrictions are 50% of axle weight and apply to all commercial vehicles including farm trucks and trailers.
Speed and weight are two of the most damaging issues that can harm our fragile road surface. So, please observe the weight restrictions when in effect. Signs will be posted at each end of Eielson Farm Road when the restrictions come into effect. If you have questions or concerns, please contact a road service area commissioner.
Thanks,
Stu Davies
23 Mile Slough RSA Chair
Monday, February 22, 2010
draft minutes of February meeting
Please email Stu or leave comment with any corrections/additions. These are draft until voted on at the next meeting, August 18th, 7-9 pm at Davies garage.
23 Mile Slough RSA February 13, 2010 Meeting Minutes
Meeting called to order at 5:00 p.m at the Moose Creek Community Center
Attendance
Commissioners: Ed Arobio, Irene Coben, Stuart Davies
Residents: Robyn Davies, Darcy Etcheverry, Sharon Harlow, Sherry Henderson, Jerry Marlow, Dan Rees, Warren Smith, Kris Straub, John Tobin
October 10, 2009 Meeting Minutes
The minutes of the October 10, 2009 meeting were reviewed and approved unanimously.
Review of Agenda
Reviewed agenda, asked for any new items to add to agenda, none offered, moved to approve agenda, motion carried unanimously.
Financial Report
$26.073 remaining in this years budget
Review of Contractor Performance and Vote on Renewing Maintenance Contract
Reviewed work done by Mitch with Rolling Stone last year. We have not yet spent the full amount budgeted for his work last year, so we talked about having him start on repair work needed before the new fiscal year budget is approved. A new PO will be issued to Rolling Stone to start work on one of three repair projects that will be needed this year as soon as the road is ready for the work. There was a motion made to approve Mitch with Rolling Stone for next year's work, no objections, motion carried unanimously.
There was further discussion about talking with Mitch to be sure he has talked to Keith about what Keith did on the road before Mitch begins the repairs this year so that parts of the road that are still good are not removed and redone if not necessary. (Cobens driveway to 1st curve)
Bylaws
Proposed changes to the bylaws were reviewed and discussed. These changes have already been approved by borough personnel. A new ordinance passed the borough assembly only requiring 2 meetings each year, so that was changed in the bylaws to require just a first quarter and a third quarter meeting, i.e., February and August each year, also added that membership can call for a vote on issues. Ed Arobio made a motion to accept bylaws as they were changed, but there was further discussion about additional changes that need to be made. There was a discussion about not calling these bylaws, but instead calling them "Operating Procedures". There was a discussion about voting procedures at meetings, and whether two meetings a year was sufficient to conduct road service business. The consensus was that two meetings were sufficient, additional meetings could be called, and with the email contact most members have with the commissioners, information and concerns can get out to the membership between meetings. The idea of voting on and recommending commissioners to the Borough was discussed and dropped. The bylaws (operating procedures) were approved unanimously with changes suggested.
Alternate Commissioner Position
This discussion started with a call again to members to apply for the open alternate commissioner position, and this led to a discussion of commissioner terms, reminding members that Stu Davies and Irene Coben will be applying to renew their terms on the commission.
State Maintenance
Letter was sent out to legislators and state officials. Residents encouraged to talk with their legislators about need for state to take over maintenance of EFR. So far there have been three responses from those contacted, Rep Guttenberg, Director Havemeister and Sen.Paskvan. Rep Guttenberg felt the RSA had good cause for requesting state maintenance and indicated he would pursue it from his end.
Project List
Review of project list was made to members again, same projects are 1 and 2 as before; project list appears to remain appropriate as to RSA needs and priorities.
Budget
The proposed budget for FY 2011 for $89,424 was discussed at length. Mowing the right of way on each side of the main road will occur this year. Reviewed the cost, there are sufficient funds to meet this expense. Talked about what time of year is best to do the mowing, and some of the issues involved with how wide an area will be mowed. The usual, annual expenditures for road maintenance, repair and plowing were reviewed and discussed. Discussion about the use of project funds to repair three ½ mile sections of EFR, from Irene's to the first curve, repair the section just beyond the culverts at Warren's driveway to Davies driveway, and the end of the road for a total of about $47,000, which would be submitted to the borough along with normal annual expenditures. Motion was made by Stu to approve the proposed budget, minus weed control, to include using project funds for estimated repair of 3 sections of road. There were no objections, the commissioners voted unanimously to approve FY2011 budget in the amount of $85,224.
Maintenance Issues
There was a discussion the damage done to road by speed and weight. At breakup weight restriction signs will be posted at each end of EFR. Commissioners will make courtesy phone call and send out letter to Robert Riddell & Jim Huffman when weight restrictions begin. Riddle (Fairbanks Pumping and Thawing) is moving solid waste to his disposal site at 2.5 mile, as well as to Jim Huffman about moving equipment.
There was additional discussion about clearing trees around curves for a better line of sight between Warren's driveway and Sebaugh Road.
Weed Control
This issue was well discussed through emails. It has been determined that RSA money cannot be spent on weed control. It is still going to be up to the individual property owners to deal with weed control in the public right of way. There are some owners who want to use weed killing chemicals to deal with weed control, and there are others who just want to mow, and others who don't want to do anything. There is some concern about liability to property owners if they choose to use weed killing chemicals on their own property, but those chemicals leech over to a neighbor's property who does not want weed killing chemicals used. Darcy Etcheverry agreed to head up the weed control issue and work on arranging for a weed pulling/cutting day to try to get a handle on weed control. Stu will look into the liability issue of property owners doing their own weed control in whatever manner they see fit.
Public Comments
There was a discussion about the desired acceleration lane for turning left onto the Richardson Hwy from Eielson Farm Road. DOT says they will do nothing about that unless someone dies at that intersection and it becomes a safety issue. There was some discussion that repair work for that intersection had already been approved for this summer and how could we get someone to do the acceleration lane while they were already working on the intersection.
Commissioner Comments
Stu is now the District 1 ARSAC rep for our commission at ARSAC meetings. The ARSAC recommended to the Assembly to decrease RSA meetings to twice per year instead of the four times per year previously required.
Accordingly, with only two RSA meetings to be done each year, the summer meeting is scheduled for Wednesday, August 18, 2010, from 7:00-9:00 pm at Stu and Robin's house, and the winter meeting is scheduled for Saturday, February 5, 2011, from 4-6 pm at the Moose Creek Community Center.
Meeting adjourned at 7:00 p.m.
23 Mile Slough RSA February 13, 2010 Meeting Minutes
Meeting called to order at 5:00 p.m at the Moose Creek Community Center
Attendance
Commissioners: Ed Arobio, Irene Coben, Stuart Davies
Residents: Robyn Davies, Darcy Etcheverry, Sharon Harlow, Sherry Henderson, Jerry Marlow, Dan Rees, Warren Smith, Kris Straub, John Tobin
October 10, 2009 Meeting Minutes
The minutes of the October 10, 2009 meeting were reviewed and approved unanimously.
Review of Agenda
Reviewed agenda, asked for any new items to add to agenda, none offered, moved to approve agenda, motion carried unanimously.
Financial Report
$26.073 remaining in this years budget
Review of Contractor Performance and Vote on Renewing Maintenance Contract
Reviewed work done by Mitch with Rolling Stone last year. We have not yet spent the full amount budgeted for his work last year, so we talked about having him start on repair work needed before the new fiscal year budget is approved. A new PO will be issued to Rolling Stone to start work on one of three repair projects that will be needed this year as soon as the road is ready for the work. There was a motion made to approve Mitch with Rolling Stone for next year's work, no objections, motion carried unanimously.
There was further discussion about talking with Mitch to be sure he has talked to Keith about what Keith did on the road before Mitch begins the repairs this year so that parts of the road that are still good are not removed and redone if not necessary. (Cobens driveway to 1st curve)
Bylaws
Proposed changes to the bylaws were reviewed and discussed. These changes have already been approved by borough personnel. A new ordinance passed the borough assembly only requiring 2 meetings each year, so that was changed in the bylaws to require just a first quarter and a third quarter meeting, i.e., February and August each year, also added that membership can call for a vote on issues. Ed Arobio made a motion to accept bylaws as they were changed, but there was further discussion about additional changes that need to be made. There was a discussion about not calling these bylaws, but instead calling them "Operating Procedures". There was a discussion about voting procedures at meetings, and whether two meetings a year was sufficient to conduct road service business. The consensus was that two meetings were sufficient, additional meetings could be called, and with the email contact most members have with the commissioners, information and concerns can get out to the membership between meetings. The idea of voting on and recommending commissioners to the Borough was discussed and dropped. The bylaws (operating procedures) were approved unanimously with changes suggested.
Alternate Commissioner Position
This discussion started with a call again to members to apply for the open alternate commissioner position, and this led to a discussion of commissioner terms, reminding members that Stu Davies and Irene Coben will be applying to renew their terms on the commission.
State Maintenance
Letter was sent out to legislators and state officials. Residents encouraged to talk with their legislators about need for state to take over maintenance of EFR. So far there have been three responses from those contacted, Rep Guttenberg, Director Havemeister and Sen.Paskvan. Rep Guttenberg felt the RSA had good cause for requesting state maintenance and indicated he would pursue it from his end.
Project List
Review of project list was made to members again, same projects are 1 and 2 as before; project list appears to remain appropriate as to RSA needs and priorities.
Budget
The proposed budget for FY 2011 for $89,424 was discussed at length. Mowing the right of way on each side of the main road will occur this year. Reviewed the cost, there are sufficient funds to meet this expense. Talked about what time of year is best to do the mowing, and some of the issues involved with how wide an area will be mowed. The usual, annual expenditures for road maintenance, repair and plowing were reviewed and discussed. Discussion about the use of project funds to repair three ½ mile sections of EFR, from Irene's to the first curve, repair the section just beyond the culverts at Warren's driveway to Davies driveway, and the end of the road for a total of about $47,000, which would be submitted to the borough along with normal annual expenditures. Motion was made by Stu to approve the proposed budget, minus weed control, to include using project funds for estimated repair of 3 sections of road. There were no objections, the commissioners voted unanimously to approve FY2011 budget in the amount of $85,224.
Maintenance Issues
There was a discussion the damage done to road by speed and weight. At breakup weight restriction signs will be posted at each end of EFR. Commissioners will make courtesy phone call and send out letter to Robert Riddell & Jim Huffman when weight restrictions begin. Riddle (Fairbanks Pumping and Thawing) is moving solid waste to his disposal site at 2.5 mile, as well as to Jim Huffman about moving equipment.
There was additional discussion about clearing trees around curves for a better line of sight between Warren's driveway and Sebaugh Road.
Weed Control
This issue was well discussed through emails. It has been determined that RSA money cannot be spent on weed control. It is still going to be up to the individual property owners to deal with weed control in the public right of way. There are some owners who want to use weed killing chemicals to deal with weed control, and there are others who just want to mow, and others who don't want to do anything. There is some concern about liability to property owners if they choose to use weed killing chemicals on their own property, but those chemicals leech over to a neighbor's property who does not want weed killing chemicals used. Darcy Etcheverry agreed to head up the weed control issue and work on arranging for a weed pulling/cutting day to try to get a handle on weed control. Stu will look into the liability issue of property owners doing their own weed control in whatever manner they see fit.
Public Comments
There was a discussion about the desired acceleration lane for turning left onto the Richardson Hwy from Eielson Farm Road. DOT says they will do nothing about that unless someone dies at that intersection and it becomes a safety issue. There was some discussion that repair work for that intersection had already been approved for this summer and how could we get someone to do the acceleration lane while they were already working on the intersection.
Commissioner Comments
Stu is now the District 1 ARSAC rep for our commission at ARSAC meetings. The ARSAC recommended to the Assembly to decrease RSA meetings to twice per year instead of the four times per year previously required.
Accordingly, with only two RSA meetings to be done each year, the summer meeting is scheduled for Wednesday, August 18, 2010, from 7:00-9:00 pm at Stu and Robin's house, and the winter meeting is scheduled for Saturday, February 5, 2011, from 4-6 pm at the Moose Creek Community Center.
Meeting adjourned at 7:00 p.m.
Final Budget FY 2010/11
23 Mile Slough RSA Budget
July 1, 2010 - June 30, 2011
Recurring expenses
$7,800 Summer road maintenance
$3,600 2 road gradings for 6 miles @ $295/mile
$4,200 1 Mowing @ $145/hr
$15,000 Summer road repair
$5,000 pothole filling X2 truckloads @$2,500/truckload
$10,000 Misc repair and upgrades
$11,600 Snowplowing @$200/mile
$6,000 3 for 10 miles
$5,600 2 for 14 miles
$100 Mailing supplies
$3,600 Direct cost to borough
$38,100 Total
Extra expenses
$15,708 repair at mile 3
$15,708 repair at mile 4
$15,708 repair at end of road
$47,124 Total
Total Budget $85,224
$38,570 Money available from taxes
$81,956 Money in savings
$33,440 Money available in project funds
$26,073 Money remaining in FY2009/10 budget
Short term goals
road repair
Improve line of sight at 4 mile curves
Long term goals
Acceleration lane on Richardson
Apron entrances for farm equipment
Cowpie, bring up to Title 17 standards
Equipment passing pullouts
Pave 8.1 miles EFR
Repair corner at mile 4.1, increase line of sight
Resurface last mile of main road with RAP
Sawmill Trail, bring up to Title 17 standards
Sebaugh, bring up to Title 17 standards
Upgrade newly annexed Old Valdez Trail to Title 17 standards
Upgrade Skila & Prince to Title 17 standards
July 1, 2010 - June 30, 2011
Recurring expenses
$7,800 Summer road maintenance
$3,600 2 road gradings for 6 miles @ $295/mile
$4,200 1 Mowing @ $145/hr
$15,000 Summer road repair
$5,000 pothole filling X2 truckloads @$2,500/truckload
$10,000 Misc repair and upgrades
$11,600 Snowplowing @$200/mile
$6,000 3 for 10 miles
$5,600 2 for 14 miles
$100 Mailing supplies
$3,600 Direct cost to borough
$38,100 Total
Extra expenses
$15,708 repair at mile 3
$15,708 repair at mile 4
$15,708 repair at end of road
$47,124 Total
Total Budget $85,224
$38,570 Money available from taxes
$81,956 Money in savings
$33,440 Money available in project funds
$26,073 Money remaining in FY2009/10 budget
Short term goals
road repair
Improve line of sight at 4 mile curves
Long term goals
Acceleration lane on Richardson
Apron entrances for farm equipment
Cowpie, bring up to Title 17 standards
Equipment passing pullouts
Pave 8.1 miles EFR
Repair corner at mile 4.1, increase line of sight
Resurface last mile of main road with RAP
Sawmill Trail, bring up to Title 17 standards
Sebaugh, bring up to Title 17 standards
Upgrade newly annexed Old Valdez Trail to Title 17 standards
Upgrade Skila & Prince to Title 17 standards
Operating Procedures for RSA
Following are some of the Road Service Area (RSA) responsibilities as identified by Borough regulations. These are subject to change by the Borough Assembly:
• Road service area commissioners are responsible for making recommendations to the Mayor for road construction and/or maintenance and recommendations for the tax levy. After Assembly approval of budget the commission then supervises and manages the approved work. The commission is also responsible to implement policies and programs to protect the safety of the public.
• Commissioners are volunteers who serve 2 year terms appointed by the mayor and confirmed by the Assembly. Commissioners can be removed by the assembly for cause. A qualified voter residing in the service area may apply for a position on the 3 member commission or as the alternate.
• Three commissioners are allowed to vote, the 4th, alternate, is available to vote if a commissioner is absent
• The commission is responsible for encouraging participation and communication with residents and property owners. To do this they must:
o Hold general meetings 1st & 3rd quarter of each calendar year. The chairman or a majority of the other members are authorized to call special meetings.
o Prior to August 28th of each year a list of special projects is submitted to the borough. This list needs to be presented to community with input into priorities. As money becomes available the borough chooses from these submissions
o Before March 15th the commission submits its comprehensive budget including proposed short and long term maintenance, permanent improvements and strategic plans. All of this needs to be discussed and voted on at a regularly scheduled public meeting
o Meetings must follow the open meetings act including, public notice at least 5 days prior to meetings and giving the public a reasonable right to be heard
o Each commission needs to elect a Chairman and Secretary. It is the responsibility of the Secretary to take minutes that are kept to record the vote of every member on each question. Minutes need to be submitted to the borough so they are available for public inspection.
Operating Procedures Specific to the Management of
Twenty Three Mile Slough Road Service Area
Advertising of meetings
• At 1st quarter meeting set regular meetings for the following year
• Notification by mail sent out 2 weeks before regular meeting to all property owners
• Notify Rural Services about regular meeting 2 weeks prior to meeting – must fill out meeting advertising notice
• Special meetings may be called by the chairman or majority of other members. These meetings must follow the borough requirements of 5 days notice in the newspaper.
• The week before any meeting a sign will be posted at the intersection of Cow Pie Lane and an email reminder will be sent out.
Yearly meeting schedule
• 1st quarter meeting - vote on comprehensive budget including proposed short and long term maintenance, permanent improvements and strategic plans. Review of contractors performance and vote on renewing maintenance contract. Set meeting dates for the following year.
• 3rd quarter meeting - Vote on chairman and secretary. Vote on capital project submittal. Vote on tax cap adjustment
Finances
• Authorization to spend money will be voted on at a quarterly meeting. No additional money may be spent without another vote at an advertised special meeting
Agenda
• Call to Order by chairman
• Introductions/Sign in, must be signed by everyone present
• Approval of Agenda – additions/corrections may be recommended from all present
• Guest Presentations/comments
• Approval of Prior Minutes - discussion with all present, followed by a vote of commissioners
• Financial Report compiled by Chairman
• Old Business
• New Business
• Public Comments
• Commissioner Comments
• District Committee News
• Next Meeting date and time
• Adjournment
Voting Procedure – Anyone present may call for a vote, a 2nd is not needed. Discussion will follow which may be limited by the chairman due to time constraints. All present vote in “straw poll”, but commissioners will make the final binding vote.
Special committees will be established as needed.
Revision of these bylaws may be made by a majority vote of commissioners at any advertised meeting. Advertisement of meeting will include the revision as an agenda item.
• Road service area commissioners are responsible for making recommendations to the Mayor for road construction and/or maintenance and recommendations for the tax levy. After Assembly approval of budget the commission then supervises and manages the approved work. The commission is also responsible to implement policies and programs to protect the safety of the public.
• Commissioners are volunteers who serve 2 year terms appointed by the mayor and confirmed by the Assembly. Commissioners can be removed by the assembly for cause. A qualified voter residing in the service area may apply for a position on the 3 member commission or as the alternate.
• Three commissioners are allowed to vote, the 4th, alternate, is available to vote if a commissioner is absent
• The commission is responsible for encouraging participation and communication with residents and property owners. To do this they must:
o Hold general meetings 1st & 3rd quarter of each calendar year. The chairman or a majority of the other members are authorized to call special meetings.
o Prior to August 28th of each year a list of special projects is submitted to the borough. This list needs to be presented to community with input into priorities. As money becomes available the borough chooses from these submissions
o Before March 15th the commission submits its comprehensive budget including proposed short and long term maintenance, permanent improvements and strategic plans. All of this needs to be discussed and voted on at a regularly scheduled public meeting
o Meetings must follow the open meetings act including, public notice at least 5 days prior to meetings and giving the public a reasonable right to be heard
o Each commission needs to elect a Chairman and Secretary. It is the responsibility of the Secretary to take minutes that are kept to record the vote of every member on each question. Minutes need to be submitted to the borough so they are available for public inspection.
Operating Procedures Specific to the Management of
Twenty Three Mile Slough Road Service Area
Advertising of meetings
• At 1st quarter meeting set regular meetings for the following year
• Notification by mail sent out 2 weeks before regular meeting to all property owners
• Notify Rural Services about regular meeting 2 weeks prior to meeting – must fill out meeting advertising notice
• Special meetings may be called by the chairman or majority of other members. These meetings must follow the borough requirements of 5 days notice in the newspaper.
• The week before any meeting a sign will be posted at the intersection of Cow Pie Lane and an email reminder will be sent out.
Yearly meeting schedule
• 1st quarter meeting - vote on comprehensive budget including proposed short and long term maintenance, permanent improvements and strategic plans. Review of contractors performance and vote on renewing maintenance contract. Set meeting dates for the following year.
• 3rd quarter meeting - Vote on chairman and secretary. Vote on capital project submittal. Vote on tax cap adjustment
Finances
• Authorization to spend money will be voted on at a quarterly meeting. No additional money may be spent without another vote at an advertised special meeting
Agenda
• Call to Order by chairman
• Introductions/Sign in, must be signed by everyone present
• Approval of Agenda – additions/corrections may be recommended from all present
• Guest Presentations/comments
• Approval of Prior Minutes - discussion with all present, followed by a vote of commissioners
• Financial Report compiled by Chairman
• Old Business
• New Business
• Public Comments
• Commissioner Comments
• District Committee News
• Next Meeting date and time
• Adjournment
Voting Procedure – Anyone present may call for a vote, a 2nd is not needed. Discussion will follow which may be limited by the chairman due to time constraints. All present vote in “straw poll”, but commissioners will make the final binding vote.
Special committees will be established as needed.
Revision of these bylaws may be made by a majority vote of commissioners at any advertised meeting. Advertisement of meeting will include the revision as an agenda item.
Tuesday, February 9, 2010
Agenda 2/13/10
Agenda 23 Mile Slough RSA Winter Meeting
February 13, 5-7 pm
Moose Creek Community Center
Guest Presentations/comments
Call to Order
Introductions/Sign in
Approval of Agenda
Approval of Minutes
Financial Report
Old Business:
• Alternate position open
• State Maintenance – letter sent out, any response, encourage to lobby,
• Project list – paperwork to review.
• Bylaws – vote to adopt
New Business
• Weed control
• Review of contractors performance & vote on renewing maintenance contract
• Budget
• Maintenance issues – speed & weight restrictions
Public Comments
Commissioner Comments
• District Committee- ARSAC
Meeting date, time & location for following year
• Spring- May 2
• Summer Aug 11
• Fall Oct 10
• Winter – February 13
Adjournment
FY 2009/2010
--$57,370.00 Total Budget
--($31,297.00) spent YTD
--$26,073.00 Remaining
Budget by individual categories
snow removal $7,500
--10/10 moved from unforseen $5,000
--14-Nov ($1,580)
--21-Dec ($1,580)
side road blading $1,740.00
--9/1 grading OVT & end EFR ($690.30)
main road repairs $40,000.00
--9/1 upgrade to newly annexed OVT ($9,460.00)
--9/1 asphault repair to EFR ($17,767.50)
Misc unforseens $5,000
--10/10 moved to snowplowing ($5,000)
signs $2,000
--10/10 move to mailing ($100)
--13-Oct ($219)
Mailing supplies 0
--10/10 moved from signs $100
As of 2/3/10
--$81,956.00 Savings
--$33,440.00 Project funds
--$38,570.00 Yearly income from taxes
February 13, 5-7 pm
Moose Creek Community Center
Guest Presentations/comments
Call to Order
Introductions/Sign in
Approval of Agenda
Approval of Minutes
Financial Report
Old Business:
• Alternate position open
• State Maintenance – letter sent out, any response, encourage to lobby,
• Project list – paperwork to review.
• Bylaws – vote to adopt
New Business
• Weed control
• Review of contractors performance & vote on renewing maintenance contract
• Budget
• Maintenance issues – speed & weight restrictions
Public Comments
Commissioner Comments
• District Committee- ARSAC
Meeting date, time & location for following year
• Spring- May 2
• Summer Aug 11
• Fall Oct 10
• Winter – February 13
Adjournment
FY 2009/2010
--$57,370.00 Total Budget
--($31,297.00) spent YTD
--$26,073.00 Remaining
Budget by individual categories
snow removal $7,500
--10/10 moved from unforseen $5,000
--14-Nov ($1,580)
--21-Dec ($1,580)
side road blading $1,740.00
--9/1 grading OVT & end EFR ($690.30)
main road repairs $40,000.00
--9/1 upgrade to newly annexed OVT ($9,460.00)
--9/1 asphault repair to EFR ($17,767.50)
Misc unforseens $5,000
--10/10 moved to snowplowing ($5,000)
signs $2,000
--10/10 move to mailing ($100)
--13-Oct ($219)
Mailing supplies 0
--10/10 moved from signs $100
As of 2/3/10
--$81,956.00 Savings
--$33,440.00 Project funds
--$38,570.00 Yearly income from taxes
proposed budget Fy 2010/11
23 Mile Slough RSA Proposed Budget
July 1, 2010 - June 30, 2011
Recurring expenses
$7,800 Summer road maintenance
---$3,600 2 road gradings for 6 miles @ $295/mile
---$4,200 1 Mowing @ $145/hr
$15,000 Summer road repair
---$5,000 pothole filling X2 truckloads @$2,500/truckload
---$10,000 Misc repair and upgrades
$11,600 Snowplowing @$200/mile
---$6,000 3 for 10 miles
---$5,600 2 for 14 miles
$100 Mailing supplies
$3,600 Direct cost to borough
$38,100 Total
Extra expenses
$15,708 repair at mile 3
$15,708 repair at mile 4
$15,708 repair at end of road
$4,200+ weed control
---$4,200 additional mowing
---$? spraying
---$? weed killer
$51,324+ Total
$38,570 Money available from taxes
$81,956 Money in savings
$33,440 Money available in project funds
$26,073 Money remaining in FY2009/10 budget
Short term goals
~weed control
~road repair
~Improve line of sight at 4 mile curves
Long term goals
~Acceleration lane on Richardson
~Apron entrances for farm equipment
~Cowpie, bring up to Title 17 standards
~Equipment passing pullouts
~Pave 8.1 miles EFR
~Repair corner at mile 4.1, increase line of sight
~Resurface last mile of main road with RAP
~Sawmill Trail, bring up to Title 17 standards
~Sebaugh, bring up to Title 17 standards
~Upgrade newly annexed Old Valdez Trail to Title 17 standards
~Upgrade Skila & Prince to Title 17 standards
Permanent improvements
Strategic plans
July 1, 2010 - June 30, 2011
Recurring expenses
$7,800 Summer road maintenance
---$3,600 2 road gradings for 6 miles @ $295/mile
---$4,200 1 Mowing @ $145/hr
$15,000 Summer road repair
---$5,000 pothole filling X2 truckloads @$2,500/truckload
---$10,000 Misc repair and upgrades
$11,600 Snowplowing @$200/mile
---$6,000 3 for 10 miles
---$5,600 2 for 14 miles
$100 Mailing supplies
$3,600 Direct cost to borough
$38,100 Total
Extra expenses
$15,708 repair at mile 3
$15,708 repair at mile 4
$15,708 repair at end of road
$4,200+ weed control
---$4,200 additional mowing
---$? spraying
---$? weed killer
$51,324+ Total
$38,570 Money available from taxes
$81,956 Money in savings
$33,440 Money available in project funds
$26,073 Money remaining in FY2009/10 budget
Short term goals
~weed control
~road repair
~Improve line of sight at 4 mile curves
Long term goals
~Acceleration lane on Richardson
~Apron entrances for farm equipment
~Cowpie, bring up to Title 17 standards
~Equipment passing pullouts
~Pave 8.1 miles EFR
~Repair corner at mile 4.1, increase line of sight
~Resurface last mile of main road with RAP
~Sawmill Trail, bring up to Title 17 standards
~Sebaugh, bring up to Title 17 standards
~Upgrade newly annexed Old Valdez Trail to Title 17 standards
~Upgrade Skila & Prince to Title 17 standards
Permanent improvements
Strategic plans
Tuesday, January 19, 2010
February 13 meeting
Hello Everyone
Hope your holidays were warm and enjoyable. It is time for our winter road service meeting on Saturday, February 13. The commissioners have agreed to hold the meeting at the Moose Creek Community Center. As most of you know this is the location where we vote and haul our trash. The doors to the community center will be open at 4:30 for coffee and catch-up before the meeting begins at 5:00 PM till adjournment at 7:00.
The tenative agenda will include:
2010/2011 budget
weed control
by-laws
general maintenance issues
If you have discussion items, please let me know so they can be included in the printed agenda. Otherwise, you will have an opportunity to speak during the open comment period. I look forward to seeing you.
Stu Davies
Hope your holidays were warm and enjoyable. It is time for our winter road service meeting on Saturday, February 13. The commissioners have agreed to hold the meeting at the Moose Creek Community Center. As most of you know this is the location where we vote and haul our trash. The doors to the community center will be open at 4:30 for coffee and catch-up before the meeting begins at 5:00 PM till adjournment at 7:00.
The tenative agenda will include:
2010/2011 budget
weed control
by-laws
general maintenance issues
If you have discussion items, please let me know so they can be included in the printed agenda. Otherwise, you will have an opportunity to speak during the open comment period. I look forward to seeing you.
Stu Davies
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