Minutes 8-6-16

Twenty Three Mile Slough RSA meeting on August 6, 2016

Call to order at 4:05 pm by Chairman, Stu Davies at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies, Jason Peters, John Tobin, Matt Williams, Residents: Robyn Davies, Michael Ganley, Jacob Hinkkanen, Ron Illingworth, Mark Kern, Roxanne Montano, Anthony Mosher, Paul Paden, Warren Smith, Frank Walczyk
Stu welcomed new commissioner Matt Williams
Agenda –Jason moved to approve agenda without additions or changes. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes
Minutes from last meeting –Motion by Jason to approve minutes without changes. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes
Financial report – Robyn reviewed financial report attached to agenda. Budget on back of agenda mislabeled as FY 2015/16 instead of 2016/17 Robyn will change. No other mistakes/comments
Old Business
1. Right of Way- Dozer has not yet been moved. Stu presented letter to send to Greatland Properties to remind them of their agreement to move this summer. Matt will call if he has phone number Stu made motion to send letter, second by Jason
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes
New Business
1. Election of officers –Matt made motion to remain with current officers of Stu chair and district rep, John secretary. Second by Jason
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes
2. Road work completed this summer – review of expenses.
 Consensus that gravel on corners was expensive but may keep someone from going off road. Complaint that gravel was left on RAP which made for dangerous situation. Report that culvert was also damaged. Consensus culvert was not needed. Will evaluate effectiveness next summer and decide whether to add gravel to other problem areas or pursue other options for sharp shoulders.
 Discussion on money spent filling crack and potholes with gravel which did not stay in. Consensus need to keep up on pothole repair. Problem with Mitch getting to pothole filling. Stu will figure out rules for using other contractors.
 Consensus crack will continue to occur and need to be fixed every year. Discussion on turning that portion of road into gravel so that grading could be done as necessary.
3.Repairs/Maintenance needing to be completed-
• Ron reported signs needing to be fixed include by his house and on curve at 3 mile. Stu will contact Mitch about repairing those
• Request by resident on OVT #1 for more gravel.
• Steep shoulders/holes at intersection with Polar Fox
• Robyn reported she added all assessments on Prince, Skila and Swede. With that figure she calculated 75% of the amount of taxes collected using a 2.983 mill rate. She proposed that amount of $1,500 would be a fair amount to give that area that much of needed gravel each year. Residents of those roads do not routinely drive Eielson Farm road.
4. Tax Cap discussion and vote – Stu made motion to not raise taxes. Second by Matt. After a lengthy discussion the motion failed
Stu Davies - yes Jason Peters - no John Tobin – no Matt Williams-no
A straw poll of those present resulted in a tie vote. There was not a motion to increase taxes instead a consensus to gather more information and revisit this discussion at next meeting.
5. Project submittal- motion by Stu, second by John to submit the project of
Safety upgrade to Eielson Farm Road and OVT#3. Replace existing RAP with chip seal, upgrade surface on OVT #3, clear the right of way on curves and widen road if necessary. Project not to exceed $500,000. Review of project with borough engineers and residents will determine priority of areas to upgrade.
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes
Public Comments-
• Jacques Etcheverry brought up the idea of residents doing work on road as a way to save money. Stu will bring up the issue at an ARSAC meeting.
• Ron Illingworth reported visitors to his farm had commented on how much better the road is.
Commissioner Comments – Stu reported ARSAC is only meeting 4X year. No other comments
Next Meeting – in February at time and date TBA
Jason made motion to adjourn meeting at 5:45 pm. Second by Matt
Stu Davies - yes Jason Peters - yes John Tobin – yes Matt Williams-yes