Minutes meeting 2-20-16

Twenty Three Mile Slough RSA meeting on February 20, 2016

Call to order at 4:03 pm by Chairman, Stu Davies at 4800 Eielson Farm Road
Present: Commissioners: Stu Davies, Jason Peters, John Tobin, Residents: Robyn Davies(teleconference), Paul Finch, Michael Ganley, Ron Illingworth, Josh Jordan, Anthony Mosher, Paul Paden, Dan Rees, Warren Smith, Don Sutton
Agenda –John moved to approve agenda without additions or changes. 2nd by Jason
Stu Davies - yes Jason Peters - yes John Tobin - yes
No guest presentations
Minutes from last meeting –Motion by Jason to approve minutes without changes. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
Financial report – Robyn reported that borough has new form to fill out to move money from savings to operating budget. Motion by Jason to approve financial report as submitted and submit form to transfer $12,000 from fund balance to working budget. (This transfer was previously voted on 9/26/15). money spent to date reviewed. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
Old Business
1. Commissioner Vacancy – Residents encouraged to sign up to serve as commissioner
2. Right of way issues – letters sent which resulted in right of way cleared at corner EFR and OVT #3. Dozer in right of way on Cowpie will be moved this summer
3. Revolving loan fund – Robyn reported that new ordinance requires RSA to pay for election costs which would be around $1,500. Loan committee would decide payback terms and viability of request. $300,000 would probably be for 1% - 10 year payback or $30,000/year. This amount would require a tax increase. Consensus to spend savings before pursuing a loan.
4. Traffic counter – Warren submitted DOT report showing 5-600/day Aug 1-9th at start of EFR after slough which is an increase from 200/day in 2002. Counter at Stringer did not show any increase in 10 years. They may do another counter in 3 years
New Business
1. Road work completed since last meeting
a. Gravel on skila. Still piled up. Stu will talk with Mitch.
b. Signs – problem with sign down on 3 mile corner and confusing sign on OVT #3. Motion by Jason to have contractor fix signs. 2nd by John.
Stu Davies - yes Jason Peters - yes John Tobin - yes
2. Repairs/Maintenance needing to be completed-
a. Rap from bridge to chip seal – Stu got estimate from Mitch of $37,000. Consensus we do not have the money to do that and instead need to again add asphalt to fill potholes.
b. Mitch gave estimate of $16,000 to fix big crack at 2 mile. Crack is deep, Stu will contact Mitch about adding gravel as temporary fill.
c. Estimate by Mitch of $17,000 to fix shoulders at 9 mile
d. Culvert on prince is causing cars to bottom out. Stu will get estimate to pull out culvert
e. Discussion of problem on corner at 3 mile which is narrow with steep shoulders
Discussion on other problem corners/shoulders which have contributed to vehicles going off the road. Discussion on the feasibility of just adding gravel to those areas. These shoulders were identified in the meeting February 2015, to improve width and shoulder at curves by Arctic Fox, Sebaugh and 5.4 mile.
f. Discussion on how to best spend the money in our savings. Stu and Jason will contact Great Northwest and/or other contractors to get bid on fixing the problems identified above which would include cost to bring in a grinder.
g. Other work needing to be completed this summer include pothole repair, mowing first 1/3, tree removal from right of way.
h. Motion by Jason to gather information and meet again April 23rd at 4pm to prioritize work to be completed this summer and again discuss applying for revolving loan which is due in June– 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
3. Budget 2015-2016 –Jason moved to approve budget as submitted ($32,100), second by John.
Stu Davies - yes Jason Peters - yes John Tobin - yes
4. Tax cap –Jason moved to maintain tax cap as is. 2nd by John
Stu Davies - yes Jason Peters - yes John Tobin - yes
5. Short term goals - will be decided at April meeting
Long term goals - as identified on agenda with addition of the problem of more money needed to keep up with road maintenance.
6. Jason made motion to approve maintenance contract renewal . John 2nd
Stu Davies - yes Jason Peters - yes John Tobin - yes
Public Comments-
• Josh Jordan opened discussion on way to get those residents in “no man’s land” to pay to use road. Those residents would all get chance to vote in election and it is the feeling of those present they would not vote to tax themselves.
Commissioner Comments - none
Next Meeting – Tuesday, August 17 at 6:30 pm. 4800 Eielson Farm Road
Meeting adjourned at 5:35 pm


Submitted by Robyn Davies for Secretary John Tobin